Graduate Winter 2013


Current Students

All current graduate students, regardless of whether they are registering for individual courses, will be automatically registered by the Office of the Registrar for the appropriate graduate registration, [SUBJECT] 9000-001. Students in the Faculty of Medicine will be registered for MED 9900-001.

New Students and Students Returning After Leaves of Absence

All new students and students returning after leaves of absence must initially register for the appropriate graduate registration after which they will be eligible to register for individual courses.

Visiting Research Students

Visiting research students must register for GRAD 9900 by means of a course change form, signed by the head of the academic unit and submitted to the School of Graduate Studies.

Registration Procedures

These procedures are not longer available in printed form. The information is online, including a searchable listing of course offerings, sections and related course information, through Memorial Self-Service or here, the Office of the Registrar's Registration website. A PDF or print copy of these registration procedures, the list of course offerings, or both, can be made available upon request to

Single e-mail policy in effect

Students must have an active e-mail account for communication with the Office of the Registrar. Permission to register (with your registration time) and enrolment verification documents, etc. are not mailed and will only be sent to activated e-mail accounts. To set up your e-mail account, go to The Academic Advising Centre's web site provides step-by-step instructions. For more information about the single e-mail initiative, click here.

Release of Grades

Printed grade reports are not mailed to students. Grades will be officially released through Memorial Self-Service beginning at 5 p.m. on April 24 for winter semester courses.

Student Loans Distribution

Important changes to the student loans disbursement process will affect all students who have applied and been approved for funding. See the Provincial Department of Advanced Education and Skills Student Aid website for details. Once your application for financial assistance has been assessed and approved for funding, you will be sent a Notice of Assessment and a Master Student Financial Assistance Agreement (MSFAA). You must complete and mail your MSFAA to the National Student Loan Service Centre (NSLSC) via a designated Canada Post outlet. Once the NSLSC has confirmed receipt of your MSFAA and has received Electronic Confirmation of Enrolment from Memorial, your financial assistance will be deposited to your bank account and/or sent directly to Memorial University to pay tuition fees. This one-time loan agreement is issued for the lifetime of your educational borrowing, provided any break in studies is not more than two years. There will no longer be an in-person pick-up and processing distribution process on campus.
If you do not want your fees deducted from your loan you must pay by one of the other methods by December 28. Please note that if you pay by another method after this date, your tuition will still be deducted from your loan and your other payment will be refunded.
Remember, students with outstanding fees after January 7 will be assessed a late payment penalty

If you are a student at Memorial University receiving a student loan from a province other than Newfoundland and Labrador, you can finalize necessary documents and pick up your loan at the University Centre, UC 4018. Contact Cheryl Peckham, telephone number 709 864 3536 or 709 864 6168. Students from the United States who are interested in applying for U.S. Student Aid should contact the International Scholarships Co-ordinator at 709 864 7910, University Centre, UC 4016.

Distance Education Information in Memorial Self-Service

Distance Education Course Information Letters and notification of exam dates, times and locations are available through Memorial Self-Service (For example, in the Distance Education Menu, View Distance Exam Schedule). This information is not mailed to students. You are advised to visit the Distance Education section of Memorial Self-Service immediately upon registration for essential course information, and periodically throughout the semester for information on exams.


Memorial has a learning management system, Desire2Learn, for all distance students and on-campus students who have registered for a course that will feature a web-based component. During the first week of the semester, each course outline will tell you if the course has a web component. Increasingly, courses delivered on campus will supplement face-to-face teaching with web-based tools to share course notes, have discussion forums, etc. Visit the Distance website click on "Access your Web Course", and follow the instructions for setting up your account. If you need help on campus to set up your account, you can visit the Commons in the QEll Library.

Instructions for Students and Procedures for the Conduct of Examinations

Students are required to show their Memorial photo identification cards in order to be permitted to write their final examinations.

Effective Winter Semester 2012, a student registered in a distance course will be required to present both a Memorial Campus Card ID and a piece of government-issued photo identification to invigilators prior to writing tests and examinations. It is the responsibility of the exam invigilator to determine if the likeness between the two pieces of ID is true. A student will not be permitted to write the exam if the invigilator does not find a match between both photos.

Distance students can obtain their Campus Cards by following the instructions at

Information about instructions and procedures for the conduct of examinations is available here.

Access to Information and Protection of Privacy

To comply with the Access to Information and Protection of Privacy Act (ATIPP), requests for release of personal information will require the consent of the student. Telephone or e-mail requests from students will be subject to additional identity verification, and a student will now be required to provide written consent to allow release of personal information to a parent or other third party. For more information, please contact the Office of the Registrar at 864-8260.

Fee for Retroactive Withdrawal or Leave of Absence

Please note that a $25 fee will now be charged in cases where a retroactive withdrawal or leave of absence is granted.