Graduate Spring 2013
All current graduate students, regardless of whether they are registering for individual courses, will be automatically registered by the Office of the Registrar for the appropriate graduate registration, [SUBJECT] 9000-001. Students in the Faculty of Medicine will be registered for MED 9900-001.
NEW STUDENTS and STUDENTS RETURNING AFTER LEAVES of ABSENCES
All new graduate students and students returning after leaves of absence must initially register for the appropriate graduate registration after which they will be eligible to register for individual courses.
VISITING RESEARCH STUDENTS
Visiting research students must register for GRAD 9900 by means of a course change form, signed by the head of the academic unit and submitted to the School of Graduate Studies.
These procedures are no longer available in printed form. The information is online, including a searchable listing of course offerings, sections and related course information, through Memorial Self-Service or here, the Office of the Registrar's Registration website.
SINGLE E-MAIL POLICY
Students must have an active @mun.ca e-mail account for communication with the Office of the Registrar. Permission to register (with your registration time) and Enrolment Verification documents, etc.are not mailed and will only be sent to activated @mun.ca e-mail accounts. To activate your @mun.ca e-mail account, go to my.mun.ca. The Academic Advising Centre's web site provides step-by-step instructions. For more information about the single e-mail initiative, click here.
INSTRUCTIONS for STUDENTS and PROCEDURES for the CONDUCT of EXAMINATIONS
Students are required to show their Memorial photo identification cards in order to be permitted to write their final examinations.
A student registered in a distance course will be required to present both a Memorial Campus Card ID and a piece of government-issued photo identification to invigilators prior to writing term tests and final examinations. It is the responsibility of the exam invigilator to determine if the likeness between the two pieces of ID is true. A student will not be permitted to write the exam if the invigilator does not find a match between both photos. Distance students can obtain their Campus Cards by following the instructions at http://www.mun.ca/answers/about/.
Information about instructions and procedures for the conduct of examinations is available here.
RELEASE of FINAL GRADES
Printed grade reports are no longer mailed to students. Grades will be officially released through Memorial Self-Service beginning at 5 p.m. on June 25 for Intersession courses, and on August 15 for 14-week Spring Semester and Summer Session courses.
Memorial has a learning management system, Desire2Learn, for all distance students and on-campus students who have registered for a course that will feature a web-based component. Increasingly, courses delivered on campus will supplement face-to-face teaching with web-based tools to share course notes, have discussion forums, etc. To access your course, visit the DELTS website and click on the "Log On To Your Web Course" link. If you need help on campus to set up your account, you can visit the Commons in the QEll Library. If you need help off campus to set up your account, you can contact DELTS Technical Support at 1 866 435 1396 (toll free).
DISTANCE EDUCATION INFORMATION IN MEMORIAL SELF-SERVICE
Distance Education Course Information Letters and notification of term tests and exam dates, times and locations are available through the Distance Education menu in Memorial Self-Service and in Desire2 Learn. This information is not mailed to students. You are advised to visit the Distance Education section of Memorial Self-Service immediately upon registration for essential course information, and periodically throughout the semester for information on exams.
STUDENT LOANS DISTRIBUTION
Important changes to the student loans disbursement process will affect all students who have applied and been approved for funding. See the Provincial Department of Advanced Education and Skills Student Aid website for details. Once your application for financial assistance has been assessed and approved for funding, you will be sent a Notice of Assessment and a Master Student Financial Assistance Agreement (MSFAA). You must complete and mail your MSFAA to the National Student Loan Service Centre (NSLSC) via a designated Canada Post outlet. Once the NSLSC has confirmed receipt of your MSFAA and has received Electronic Confirmation of Enrolment from Memorial, your financial assistance will be deposited to your bank account and/or sent directly to Memorial University to pay tuition fees. This one-time loan agreement is issued for the lifetime of your educational borrowing, provided any break in studies is not more than two years. There will no longer be an in-person pick-up and processing distribution process on campus.
If you do not want your fees deducted from your loan you must pay by one of the other methods by May 1. Please note that if you pay by another method after this date, your tuition will still be deducted from your loan and your other payment will be refunded. Remember, students with outstanding fees after May 6 will be assessed a late payment penalty
If you are a student at Memorial University receiving a student loan from a province other than Newfoundland and Labrador, you can finalize necessary documents and pick up your loan at the University Centre, UC 4018. Contact Cheryl Peckham, telephone number 709 864 3536 or 709 864 6168. Students from the United States who are interested in applying for U.S. Student Aid should contact the International Scholarships Co-ordinator at 709 864 7910, University Centre, UC 4016.
ACCESS to INFORMATION and PROTECTION of PRIVACY
To comply with the Access to Information and Protection of Privacy Act (ATIPP), requests for release of personal information require the consent of the student. Telephone or e-mail requests from students will be subject fto additional identity verification, and a student is required to provide written consent to allow release of personal information to a parent or other third party. For more information, please contact the Office of the Registrar at 864 8260.
FEE for RETROACTIVE WITHDRAWAL or LEAVE of ABSENCE
Please note that a $25 fee will be charged in cases where a retroactive withdrawal or leave of absence is granted.