Office of the Registrar
University Regulations (2016/2017)
6.8 Final Examinations
6.8.1 Scheduling of Final Examinations
  1. Final examinations, if any, whether of the normal two-hour duration or longer, shall be held in each course at the end of the semester or session during which it was given in accordance with the schedule of examinations published by the Office of the Registrar. The application of this clause to the Bachelor of Education (Intermediate/Secondary) and all degree programs offered by the School of Human Kinetics and Recreation is subject to interpretation by the appropriate committee on undergraduate studies.

  2. Normally, course sections offered during the day will have their final examinations, if any, scheduled in the day, and course sections offered in the evening will have their final examinations, if any, scheduled in the evening. When a student is unable, for good reason, to write a final examination scheduled outside the provisions of this clause, the student will be entitled to write a deferred examination. For further information refer to Exemptions From Final Examinations and Procedures for Applying to Write Deferred Final Examinations.

  3. When an academic unit determines that there will be a common final examination for day and evening sections of a course, students must be so informed in the course syllabus.

  4. Where possible, academic units should inform the Office of the Registrar when they submit their class schedules if it is anticipated that a common final examination will be required for day and evening sections of a course, so that this information can be publicized in the class schedule for the appropriate semester or session. Academic units should indicate whether the examination is to be held during the day or the evening.

6.8.2 Exemptions From Final Examinations and Procedures for Applying to Write Deferred Final Examinations
  1. A student who is prevented from writing a final examination by acceptable cause may apply, with supporting documents, to have the course graded based on the work completed or have the final examination deferred.

  2. For a student who is prevented from writing a final examination as described under Scheduling of Final Examinations, the application to defer this examination should be made in writing to the head of the appropriate academic unit (or delegate). It should be submitted as soon as possible after the release of the final examination schedule, and in any case no later than two weeks before the end of the semester or session.

  3. A student who is scheduled to write three final examinations which begin and end within a twenty-four-hour period may request to write a deferred examination. Normally, only the second examination in the twenty-four-hour period may be deferred. The application to defer this examination should be made in writing to the head of the appropriate academic unit (or delegate). It should be submitted as soon as possible after the release of the final examination schedule, and in any case no later than two weeks before the end of the semester or session.

  4. For a student who is prevented from writing a final examination by illness, bereavement or other acceptable cause, duly authenticated in writing, the application to defer this examination should be made via telephone or in writing through the student’s University approved e-mail account to the head of the appropriate academic unit (or delegate) and the course instructor. This application should be made in advance of the examination wherever possible, but no later than 48 hours after the original date of the examination. If application is made by telephone, written confirmation must then be received by the head of the appropriate academic unit (or delegate) within seven calendar days of the original date of the examination. The following supporting documentation is required:

    • For illness or medical conditions, medical documentation from a health professional is required. Students should provide the health professional with a copy of the Student Medical Certificate.

    • For bereavement or other acceptable cause, official documents or letters that support the reason for the request (e.g. death certificate, letter from employer, etc.) are required.

  5. The decision regarding the request of the student to have a course graded based on the work completed or have the final examination deferred, including information on the appeals route open to the student in the case of a negative decision, must be communicated in writing by the head of the appropriate academic unit (or delegate) to the student and to the Registrar within seven calendar days of the receipt of the student's complete application. For further information refer to Appeal of Decisions.

  6. In those cases where the academic unit accepts the extenuating circumstances the student may be permitted to write a deferred examination or, with the consent of both the academic unit and the student, the grade submitted may be based on term the work completed alone. An interim grade of ABS will be assigned by the academic unit in the case of a student granted a deferred examination. This grade will be replaced by the final grade which must be received by the Registrar within seven calendar days following the start of classes in the next semester or session.

  7. A student who is prevented from writing a deferred final examination by illness, bereavement, or other acceptable cause, duly authenticated in writing, may apply, with supporting documents, to have the deferred final examination further deferred. This application should be made via telephone or in writing through the student’s University approved e-mail account to the head of the appropriate academic unit (or delegate) and the course instructor. This application should be made in advance of the examination wherever possible, but no later than 48 hours after the original date of the examination. If application is made by telephone, written confirmation must then be received by the head of the appropriate academic unit (or delegate) within seven calendar days of the original date of the examination. The examination will be postponed to a time not later than the last date for examinations in the semester following that in which the student was enrolled in the course. The following supporting documentation is required:

    • For illness or medical conditions, medical documentation from a health professional is required. Students should provide the health professional with a copy of the Student Medical Certificate.

    • For bereavement or other acceptable cause, official documents or letters that support the reason for the request (e.g. death certificate, letter from employer, etc.) are required.

6.8.3 Access to Final Examination Scripts
  1. A student has a right to see his or her final examination script. However, the script is the property of the University and the University retains full possession and control of the script at all times. This regulation upholds the authority and judgement of the examiner in evaluation.

  2. To access a final examination script, a student must make a written request to the head of the academic unit in which a course is offered. This request is subject to the following conditions:

    • Any such request must be made following release of examination results for the semester or session in which the course was taken and within one month of the official release of grades by the University.

    • The final examination script must be viewed in the presence of the course instructor or other person delegated by the head of the academic unit. Both the instructor and the student have the right to be accompanied by a registered student or a member of the faculty or staff of the University.

    • The final examination script must not be taken away or tampered with in any way.

  3. All final examination scripts shall be retained by the academic unit for a minimum of one academic year.

6.8.4 Rereading of Final Examination Scripts
  1. A student may apply to have a final examination script reread whether or not he or she has obtained a passing grade in that course.

  2. A student is encouraged to request to access the final examination script prior to submitting a request to have the final examination reread. For further information refer to Access to Final Examination Scripts.

  3. A student who wishes to have a final examination script reread must make application in writing to the Office of the Registrar within one month of the official release of grades by the University. When a rereading is requested, the University will make every reasonable attempt to have the rereading conducted by a faculty member(s) other than the original marker(s). Students are advised to refer to relevant academic units for policies and procedures governing rereads of examinations.

  4. An appropriate fee per course must be paid at the time of application. For further information refer to Fees and Charges - Reread of Final Examination Fee. If the final letter grade in the course is raised after rereading or if the final numeric grade increases by at least 5%, then the fee is refunded. If the final letter grade in the course is unchanged or lowered, and if the final numeric grade increases by less than 5% or is unchanged or lowered, then the fee is forfeited.