Office of the Registrar
Faculty of Medicine (2015/2016)
8.6 Promotion Regulations

A Resident’s progress is monitored in each year by the Residency Program Committee. During the academic year, the Resident meets with the Program Director (or designate) to review his/her evaluations - at six months and again at the end of the academic year. Based on these meetings, the Program Director prepares a Mid-Year Progress Report and an End-of-Academic-Year Report.

To successfully complete a postgraduate program, a Resident must be promoted through each year of his/her program. The Residency Program Committee meets every year to review a Resident’s progress report(s). On the basis of this review, the Residency Program Committee decides which Residents should be promoted to the next year and which Residents are eligible to sit the national examinations of the Royal College of Physicians and Surgeons or the College of Family Physicians of Canada.

8.6.1 Promotion

Promotion means a Resident can proceed to the next term without restrictions.

8.6.2 Probation
  1. The terms of the probationary period are outlined in a probation contract with the Resident. The length of the probationary period is determined by the Residency Program Committee and excludes vacation time, sick leave, and leaves of absence.

  2. Successful completion of a probationary period requires satisfactory evaluations for all portions of the probationary period.

8.6.3 Dismissal
  1. If a Resident fails to successfully complete a probationary period, he/she will be dismissed from the program.

  2. If a Resident is recommended for probation twice during the program, he/she will be dismissed from the program.

  3. The Faculty of Medicine reserves the right to require a Resident to withdraw from a postgraduate program at any time with just cause. In such cases, the Dean, on behalf of the Faculty, recommends such withdrawal to the Registrar who will then take appropriate action. Any such action is subject to the right of appeal by the Resident, in accordance with the Postgraduate Medical Education’s Evaluation, Promotion and Appeals Policy.