Evaluation and Promotion
Curricular Requirements (Doctor of Medicine)
1) All applications for entry to the programme of studies leading to the M.D. degree are dealt with by the Admissions Office of the Faculty of Medicine and must be submitted to that office on or before the closing date (normally November 15th). No application received after this date will be considered. An application processing fee of $75.00 is required from all applicants.
2) Applications are reviewed after the closing date by the Admissions Committee of the Faculty of Medicine. This Committee has the delegated authority of the Faculty Council to admit or decline to admit students, following guidelines and procedures acceptable to that Council.
3) Admissions will normally be to the first year of medical studies. In exceptional circumstances, admission with advanced standing may be offered.
4) Entry to medical school is on the basis of competition for a fixed number of places. The Admissions Committee takes account of an applicant's academic background, performance on the Medical College Admissions Test (MCAT) and information on an applicant's personal characteristics and achievements as given by the applicant, by referees' reports and, in some cases, by personal interviews. The residency status of each applicant at the time of the closing date for application (normally November 15) will be determined by guidelines established by the Admissions Committee and approved by Faculty Council. For each candidate, the residency status determined at that time will apply throughout the admissions process and the period of undergraduate medical education. Priority is given to applicants who are bona fide residents of this province. No discrimination is made on the basis of sex, religion, race or marital status. Age by itself is not used as a basis for selection or rejection. Both age and the length of time away from full-time studies may be taken into consideration.
5) The Admissions Committee's decision to admit or decline to admit an applicant will be made on the basis of the competition for entry in the year of application and will be determined by the Committee's judgement of the likelihood of an applicant succeeding in the academic and professional studies leading to the award of the M.D., and in the eventual practice of medicine.
6) To be eligible for admission, an applicant shall have completed a bachelor's degree including the prerequisite subjects of two courses in English at a recognized university or university college before admission. In exceptional circumstances an application may be considered from someone who does not expect to hold a bachelor's degree at the time of admission.
Such an applicant will have completed at least 20 courses including the prerequisite subjects of two courses in English at a recognized university or university college before admission and be a student who has work related or other experience acceptable to the Admissions Committee.
The word ''course'' is taken to mean a unit of work in a particular subject taken in one semester. No application will be considered from a candidate who cannot produce evidence that the above requirements have been met or will have been met by the time of entry to the Medical School.
In addition, all applicants must write the new MCAT (introduced in 1991) prior to the application deadline.
7) Each applicant is responsible for ensuring that all the required information on the application form, e.g. transcripts, MCAT scores, referees' reports, is supplied to the Admissions Committee, and for providing any further information required by this Committee. An application is not considered complete until these documents have been received.
8) The Admissions Committee may request that a candidate attend an interview.
9) The University may require you to submit to a medical examination by a physician selected by the Medical School.
10) Notification of the Committee's decision will be made to candidates by letter signed by, or on behalf of, the Chair of the Admissions Committee. No other form of notification can be considered to be official.
11) The letter of acceptance will give the successful applicant fourteen (14) days in which to confirm that he/she will accept the place offered. The signed intention to accept the offered place must be accompanied by a deposit of $200.00 which will be credited towards tuition fees. The deposit will be forfeited if the applicant subsequently declines the place.
If no reply to the offer of a place is received within fourteen days, the offer by the Faculty of Medicine will be withdrawn on the appropriate date, and the applicant will be informed of this by letter.
12) In order to register, applicants who have been accepted as international students will be required to sign a document indicating that they will pay differential fees throughout the undergraduate medical program and that they will have the status of non-Canadians in the postgraduate matching process.
13) The Admissions Committee, at its discretion, may grant deferral of admission for one year to a maximum of two successful applicants in the first round of offers for any one admission cycle. An applicant must request a deferred entry at the time of responding to an offer of admission. The first round of offers are normally confirmed by mid-June and requests for deferral are considered by mid-July.
14) Successful applicants must normally complete a certified Basic Cardiac Life Support course before beginning medical school.
15) Unsuccessful applicants who wish to reapply for admission are required to submit the application forms relevant to the year of re-application and will be required to enter the competition in that year. An unsuccessful applicant can meet with the Assistant Dean for Admissions or the Admissions Officer to discuss reapplying.
16) An unsuccessful applicant has the right to appeal against the decision of the Admissions Committee not to offer him/her a place, if it is felt by the applicant that the decision was reached on grounds other than those specified in paragraphs 1-4 above. The appeal should be made in writing within fourteen days of the notification of the decision and should be directed to the Dean of Medicine. The letter should state clearly and fully the grounds for the appeal. If the Dean of Medicine, in consultation with the Registrar, judges the grounds to be sufficient, the formal appeals mechanism will be initiated.
EVALUATION AND PROMOTION
1) Subject to the approval of Senate, the overall policy of evaluation and the planning of the programmes of studies leading to the degree of M.D. are the responsibility of the Undergraduate Medical Studies Committee, which is a standing committee of the Council of the Faculty of Medicine. Responsibility for scheduling and co-ordinating courses rests with an elected Chair of the Pre-Clerkship or Clerkship committee in collaboration with the chairpersons of courses taught in a year or section of the curriculum.
2) Each student is expected to complete the work of the class as described in the current regulations of the Faculty of Medicine for each year of the programme and to pass the prescribed academic and professional examination. In this context, the professional evaluation will cover, not only the skills expected of a student, but personal conduct and relationships with peers, patients, hospital personnel, faculty and staff.
3) For years 1 and 2, evaluations of each student's performance are conducted by the course chairs and instructors in each course or course components. The results of these evaluations are expressed on a three point internal scale as outstanding, pass or fail.
In the third and fourth years, evaluations covering discipline rotations, electives and selectives are conducted by the discipline coordinators and the electives and selectives coordinators. There is an internal five point scale of outstanding, above average, average, below average and fail. The applied basic and life science academic course taught during the clerkship is graded in the same fashion as courses in the preclerkship phase of the curriculum.
a) The Chair of the Pre-Clerkship or Clerkship and/or the Chair of the appropriate course committee is responsible for informing each student of the results of each evaluation and of any concerns that have arisen about performance.
b) It is the responsibility of the student to consult immediately with the Chair of the Pre-Clerkship or Clerkship committee and/or the Chairperson of course committee of any course in which concerns about performance have been expressed. Within one week of receiving notification of the grade for a course, a student may submit a request to the Chair of the Pre-Clerkship or Clerkship committee for reconsideration of the grade awarded or for reread of paper.
c) At any time during the year, the student is responsible for notifying the Chair of the Pre-Clerkship or Clerkship committee of any circumstances which could affect his or her individual performance in the work of the class.
4)a) Student Promotions Committees are standing committees of the Faculty Council and are composed of the membership of the Pre-Clerkship or Clerkship Committee, except student members. The assistant dean of student affairs, the officer of student affairs, and the director of promotions and evaluation are ex-officio members. It is the responsibility of the Student Promotions Committees to monitor each student's progress for each year of the undergraduate curriculum on the basis of the grades submitted by the course Chairperson.
b) The Student Promotions Committee will review the results of all evaluations in any year. On the basis of this review, this Committee will decide which students should be promoted to the next year of studies. In reaching its decisions the Student Promotions Committee will take into account professional, as well as academic factors, and any special circumstances which may warrant consideration.
5) Following the completion of each academic year, the Student Promotions Committee will report to the Faculty Council:
(i) the number of students in the class who are to be promoted and the circumstances under
which promotions have not been recommended;
(ii) the names of those students who are deemed eligible for the award of the degree of M.D. for recommendation to the Senate.
6) The Student Promotions Committee may require students to pass additional examinations or to do remedial work before being considered for promotion. Students with a "Fail" grade in any course cannot be promoted, such students may be allowed to repeat the entire course or any appropriate section and must pass an appropriate evaluation before being permitted to proceed in the programme. The amount and quality of makeup required of a student is at the discretion of the Student Promotions Committee, but it cannot be undertaken while any other course is in progress, nor if the student's full participation in subsequent courses is in any way jeopardized.
7) The Student Promotions Committee may decide not to promote students who have shown consistently weak performance even if grades of "Pass" have been achieved in all courses, if it is anticipated that performance in the subsequent year would be adversely affected by the unsatisfactory progress.
8) A student who is deemed by the Student Promotions Committee to be unsuitable for promotion may be required to repeat all or part of the studies in any year, or may be required to withdraw either conditionally or unconditionally.
a) If a student is required to repeat a year on the grounds of unsatisfactory academic performance, his or her performance in the repeated year must be at a level at which no remedial work or supplementary evaluation is required. If this standard is not met, the Student Promotions Committee may require the student to withdraw unconditionally.
b) Normally the option to repeat a year on the grounds of academic difficulties can only be offered to a student once during his/her M.D. programme. This restriction may be waived if it has been demonstrated that the student's academic performance has been adversely affected by other factors acceptable to the Student Promotions Committee and duly authenticated.
c) If the Student Promotions Committee requires a student to withdraw conditionally, the Chair of the Pre-Clerkship or Clerkship committee will report to the Dean of the Faculty of Medicine the nature of the conditions to be met and the time period specified for meeting the conditions. The Dean may then recommend to the Registrar that the student be permitted to withdraw. Any student who has been required to withdraw conditionally may be readmitted once the conditions have been met. If the conditions are not met within the specified time limit, the student may be required to withdraw unconditionally.
d) If the Student Promotions Committee requires a student to withdraw conditionally, the Chair of the Pre-Clerkship or Clerkship committee will report to the Dean of the Faculty of Medicine the nature of the conditions to be met and the time period specified for meeting the conditions. The Dean may then recommend to the Registrar that the student be permitted to withdraw. Any student who has been required to withdraw conditionally may be readmitted once the conditions have been met. If the conditions are not met within the specified time limit, the student may be required to withdraw unconditionally.
9) A student has the right to make a formal appeal against a decision of the Student Promotions Committee. However, this appeal cannot be made on the basis of the grades awarded in individual courses, as the student will normally have had the opportunity of contesting grades immediately after notification. A formal appeal by a student against the decision of this Committee must be made on grounds other than the grades awarded, e.g., default of procedure. This appeal should be made in writing, clearly stating the basis for the appeal and should be directed in the first instance to the Registrar of the University. The Registrar, in consultation with the Dean, will determine whether or not the grounds stated are sufficient to warrant a formal hearing of the appeal.
10) In addition to the above clauses, the Faculty of Medicine reserves the right to require a student to withdraw from the programme at any time when acceptable cause is demonstrated. In such cases, the Dean, on behalf of the Faculty, shall recommend such withdrawal to the Registrar who will then take appropriate action. Any such action is subject to the right of appeal by the student. An appeal should be made in writing clearly stating the basis for the appeal and should be directed in the first instance to the Registrar of the University. The Registrar, in consultation with the Dean, will determine whether or not the grounds stated are sufficient to warrant a formal hearing of the appeal.
11) Upon completion of an academic year, a student in good academic standing may elect to withdraw temporarily from studies, e.g., to pursue graduate studies after completion of the second year. Voluntary withdrawal at other times and for other reasons may be permitted in accordance with Section Q. Withdrawals from University, General Academic Regulations (Undergraduates). In all cases, the intent to withdraw voluntarily should be discussed beforehand with the Chair of the Pre-Clerkship Committee or the Chair of the Clerkship Committee and when the student is to enter the clerkship, the Chair of the Clerkship Committee. On receipt of an application from a student for voluntary withdrawal, the Dean, after consultation with the appropriate Committee Chair, should ensure that the sufficient revision and preparatory work is undertaken to allow studies to be resumed readily.
In the absence of good cause, any such student who does not resume studies on the specified date may be deemed to have left the programme.
CURRICULAR REQUIREMENTS (DOCTOR OF MEDICINE)
Students entering the Doctor of Medicine programme to begin study as of September 1996 will follow the curricular requirements outlined below. Students who entered the programme prior to September 1996 will be governed by curricular requirements in effect at the time of their admission.
After candidates for the degree of Doctor of Medicine have successfully completed all four years
of Medical Studies, the Student Promotions Committee can recommend to Faculty Council that
the degree of Doctor of Medicine be awarded.
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