FACULTY OF ENGINEERING AND APPLIED SCIENCE

EXAMINATIONS AND PROMOTIONS

1) The Faculty constitutes the examining body for all engineering examinations. The standing of every student will be assessed at the end of each academic term beyond Terms A and B and at the end of each Work Term by Faculty Council. The decisions of Faculty Council will be issued to individual students by the Registrar. The status of students in Terms A and B will be governed by the general academic regulations of the University.

2) Any student has the right to appeal any decision made by the Faculty in regard to his or her promotion. Any such appeal must be made in writing to the Chairman of the Appeals Committee, Faculty of Engineering and Applied Science, within one month of the issue of results by the Registrar.

3) To be promoted a student must, in addition to obtaining the requisite marks and average, complete and deliver all laboratory, project work, and work reports as required.

4) The Faculty Council or the Appeals Committee of the Faculty of Engineering and Applied Science may promote a student notwithstanding promotion requirements given below. A decision of this nature will be made only for reasons acceptable to Faculty Council or the Appeals Committee as appropriate, and in the case of a student thought likely to succeed in future terms.

Academic Terms

5) Students registered in Engineering for academic Term B must satisfy the following criteria to be able to be promoted to academic Term 1:

a) The student must obtain credit in each of the following courses: Engineering 1000, English 1080 (or equivalent) or English 1020, Chemistry 1051 or 1011 (or equivalent), Physics 1021, and Mathematics 1001.

b) The student must obtain three credit hours in each of Chemistry, Physics, and Mathematics, in addition to those specified in (a).

c) The student must obtain six credit hours in courses chosen from Anthropology, Classics, English, Folklore, Geography, History, Linguistics, Philosophy, Political Science, Psychology, Religious Studies, Sociology, or in a second language. Students who have completed only three credit hours may be admitted to the programme in which case they will be required to obtain three more credit hours prior to graduation.

d) The student must obtain an average of 65% in the set of courses comprising Chemistry 1051 or 1011 (or equivalent), Physics 1021 and Mathematics 1001, English 1080 (or equivalent) or English 1020, and either Engineering 1000 or three credit hours of the six credit hours specified in c).

e) The student must obtain at least 60% in each of Chemistry 1051 or 1011 (or equivalent), Physics 1021 and Mathematics 1001.

6) For the purposes of promotion extra courses required of students as a condition of entry directly into academic Term 1 (or later) will be considered part of their programme.

7) At the end of any of academic Terms 1 to 7, a student must have an average of at least 60% to continue in the programme. Students with an average of at least 60% and with a mark of at least 50% in each engineering course taken as part of their programme will be given a clear promotion. Students with an average of at least 60% and with one or more marks below 50% in engineering courses taken as part of their programme will be given a probationary promotion.

8) At the end of the academic Term 8, a student must have an average of at least 60% with a mark of at least 50% in each course taken as part of the programme to be recommended for graduation. A student with an average of at least 60% and with one or more marks below 50% in courses taken as part of the programme will be given a probationary status. A student with a probationary status at the end of academic Term 8 will not be recommended for graduation until the student's status is transferred to that of a clear promotion.

9) Transfer from a probationary status to a clear promotion or, in the case of academic Term 8 to be recommended for graduation, will entail satisfying the Faculty that the student is competent in the subject of the course in which the student has failed to achieve 50%. This will normally entail re-examination, upon which the student will be declared to have passed or failed a test of competency in the subject concerned, without the assignment of a numerical grade on the test. Re-examination may be written, oral, or a combination of both formats.

Remedial studies, including courses, may be recommended to be completed before re-examination.

10) A student with a probationary promotion at the end of academic Term 1 will be re-examined in the subject matter of the failed course(s) no later than the 1st week of the subsequent semester. A student who is successful in all the required re-examinations will be promoted to academic Term 2.

Failure to submit to re-examination or a failure in re-examination will result in denial of promotion.

11) A student with a probationary promotion at the end of academic Terms 2 to 7 will continue to the subsequent work term. However, entry into the next academic term will normally be allowed only when the Faculty is satisfied, through the re-examination provided for in section 9, that the student is competent in the subject matter of the failed courses.

12) A re-examination after academic Terms 2 to 8 will be at a time determined by the Faculty, but not later than the first week of the second semester after the semester in which the course was failed. Failure to submit to the re-examination or failure in the re-examination will result in denial of promotion or, in the case of course failures in academic Term 8, denial of a recommendation for graduation.

13) Re-examination may be deferred, subject to the General Regulations governing deferred final examinations; however, a student who is successful in a deferred re-examination may not be permitted to register for the subsequent academic term if the deferred re-examination is after the normal registration period for that term.

14) Students denied promotion with an average mark below 60% may be readmitted to the programme and will normally be required to repeat all the work of the term, including courses which have been passed. With the permission of the Undergraduate Studies Committee of the Faculty, an elective course may be replaced by a course deemed to be equivalent.

15) Students denied promotion with an average mark of at least 60% will be required to repeat just the failed courses, in a semester when the courses are normally offered (along with other courses in the University if the student so wishes).

16) A student may not repeat a given academic term more than once when repetition is due in part or entirely to a failure to achieve the average mark required for promotion, and a student may not repeat more than two academic terms in the entire programme for which repetition is required for this reason. Academic terms or courses repeated because of failure to achieve a pass mark in individual courses, while the required overall average for the term was achieved, are excluded from this prohibition.

17) Students may be required to withdraw from the programme at any time if, in the opinion of the Faculty Council, they are unlikely to profit from continued attendance.

18) For clear promotion during a bridging programme, students are required to have an overall average in each semester of at least 60%, and 50% in each subject. Students who fail one or more subjects but maintain an overall average of 60% qualify for a probationary promotion, subject to a re-examination in the failed subjects.

Students promoted from the Winter Term of a bridging programme will be admitted to Term 4 of the appropriate Engineering Programme.

Work Terms

19) Work terms are scheduled in the "Plan of Operation for the Co-operative Engineering Programme". Work terms and academic terms must be completed in the sequence shown. The dates for starting and finishing each work term are shown in the University Diary. Successful completion of the work term requirements is prerequisite to graduation.

20) A competition for work term employment is organized by the Office of Co-operative Education.

Students may request interviews for up to 12 jobs offered in the competition.

Students registered in the Engineering programme give permission for the Office of Co-operative Education to supply their Cooperative Engineering student resume to potential employers.

All placements through the job competition are for a minimum of two work terms. Students who do not comply with the above will not be allowed to enter the succeeding job competition. Exceptions to this rule are made for jobs specified for a single work term or for justified reasons agreed to by the student, employer and Office of Co-operative Education.

21) Students may obtain their own work term jobs outside the competition. Such jobs must be confirmed by letter from the employer and approved by the Office of Co-operative Education on or before the first day on which the student commences work.

A student may, with the permission of the Office of Co-operative Education, be self employed during a work term, provided that the student and the Office of Co-operative Education agree at the start of the work term on the information to be provided to the Office so that it can evaluate the student's work during the term.

A student who is unable to obtain a work term job or work in approved self employment within four weeks from the start of the work term will be expected to undertake work under contract to a client within the Faculty, another entity in the University, a company, municipality, non-profit organization, or the like. The contract work may be part-time, or occupy only a portion of the semester, and may allow the student to earn an income in other ways. The contract, whether paid or unpaid, must be approved by the Office of Co-operative Education.

When neither an approved full-time work position nor an approved contract has been obtained in work Terms 1, 2, or 3, the Faculty Undergraduate Studies Committee may approve a programme which provides the affected students with technical and professional experience expected in these work terms. The programme must be such that the development of the students' technical and professional development, including the development of the students' communication skills, through the programme can be monitored and assessed by the Office of Co-operative Education with criteria equivalent to those used for full-time paid work term positions. Normally, a student may not take part in this type of programme more than twice.

22) Students who fail to obtain an approved work term job for the first work term, and who have demonstrated deficiencies in communication and other skills which may have hindered their placement, may be required to take Engineering 011W, Engineering Practice Programme, in place of the work term. Engineering 011W will be treated as equivalent to a work term for the purposes of evaluation and promotion.

23) A student may be exempted from any work term requirements if he or she submits medical and/or other evidence to support such exemption, to the Undergraduate Studies Committee through the Office of Co-operative Education. Also see Note 'd' under Engineering Regulations.

24) A Work Report must be submitted each work term on some phase of the student's current employment. This report must be approved by the employer and submitted to the Office of Co-operative Education on or before the deadline date shown in the University Diary. Evidence of the student's ability to gather material relating to the job, analyse it effectively and present it in a clear, logical and concise form, will be required in the report. Late reports may not be graded, unless prior permission for a late report has been given by the Office of Co-operative Education.

25) The overall evaluation of the work term is the responsibility of Engineering Co-operative Education. Work term grades are submitted to the Faculty Council of Engineering and Applied Science at the end of each work term. The work term evaluation consists of two components: student work term performance as evaluated by a co-ordinator, given input from the employer, and a work report evaluated by a co-ordinator or delegate. Each component is evaluated separately.

A work report may be written or oral. The actual format will depend on the specific requirements of the Faculty for the work term. If an employer designates a written report to be confidential, a non-disclosure agreement must be completed to legally protect the confidential material.

Evaluation of the work performance will result in one of the following classifications: EXCELLENT, ABOVE AVERAGE, SATISFACTORY, NEEDS IMPROVEMENT, UNSATISFACTORY.

Evaluation of the work report will result in one of the following classifications: EXCELLENT, PASS, FAIL.

Overall evaluation of the work term will result in the assignment of one of the following final grades:

a) Pass with Distinction: Indicates EXCELLENT performance in BOTH the work report and work performance. The student is commended for his/her outstanding performance in each of the required components; 'Excellent' has been awarded to each of the work report and work performance and all established deadlines have been met.

b) Pass: Indicates the student meets the requirements of a PASS in the work report AND and ABOVE AVERAGE or SATISFACTORY work term performance, or a performance which NEEDS IMPROVEMENT.

c) Fail: Indicates FAIL in the work report or UNSATISFACTORY in the work performance.

For promotion from the work term, a student must obtain PASS WITH DISTINCTION or PASS.

26) Students who fail a work term will normally repeat that work term in a work situation approved by the Office of Co-operative Education. A given work term may be repeated only once, and not more than two work terms may be repeated in the entire programme.

Notwithstanding the above, a student who does not achieve a passing grade and who in the opinion of the Faculty Council can benefit from a remedial programme, may be permitted an extension of time not to exceed the end of the Regular Registration Period of the subsequent semester to complete the requirements of the work term.

27) Students who fail to honour an agreement to work with an employer, or who leave the co-operative employment without prior approval of the Office of Co-operative Education, or who conduct themselves in such a manner as to cause their discharge from the job, will normally be awarded a Failed Work Term.

NOTE: Students should also refer to the General Regulations of the University.


Last modified on March 12, 1999 by MaryJane Puxley

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