University Regulations

S. REGULATIONS FOR EXAMINATIONS AND EVALUATIONS

These regulations shall apply to undergraduate examinations:

1. The method of evaluation in any course shall be determined by the Department or the appropriate administrative equivalent concerned, subject to any College/Faculty/ School/Institute or General University Regulations.

2.a) The method of evaluation and required prerequisites or corequisites shall be made known to students before the end of the first week of lectures in any semester or session. This information shall be in typewritten or computer-generated format and shall be provided in paper form to the students present in each class during the first week of lectures.

The following shall be included in the method of evaluation:

i. the allocation of marks for all parts of the evaluation, e.g., assignments, laboratory projects, presentations, tests, mid-term exams, final exams;

ii. the approximate dates of all requirements that will take place in class, e.g., test, mid-term exams, presentations, and assignments; and the dates on which assignments to be completed out of class are due.

b) The method of evaluation as made available to the class in the first week shall be changed only if

i. exceptional circumstances warrant the change; and

ii. the head of the academic unit approves the proposed change; and

iii. accommodation is made for students who demonstrate to the faculty member that they are disadvantaged by the change approved as above.

3. When, in the judgment of the instructor, a student persistently fails to display a reasonable standard of literacy, the instructor may consider this as detracting from the quality of the student's work in the course when assigning a final mark or grade.

4. Final examinations, if any, whether of the normal two-hour duration or longer, shall be held in each course at the end of the semester during which it was given in accordance with the schedule of examinations published by the Registrar.

NOTE: Application of this clause to the Bachelor of Education (Secondary) Programme is subject to interpretation by the Undergraduate Studies Committee, Faculty of Education.

5. The academic standing of each student in his or her first semester will be based upon the courses for which he or she was registered as of seven weeks following the first day of lectures in any semester.

The academic standing of each student beyond his or her first semester will be based upon the courses for which he or she was registered as of five weeks following the first day of lectures in any semester.

6. a) i. No laboratory examinations or tests totalling more than one laboratory period in length shall be given in any course in any week during a lecturing period in any semester or session. Such examinations or tests shall be administered in the laboratory time slot assigned for that course section.

ii. Any other examinations or tests shall not extend beyond the time slot assigned to that course section in any week.

b) During the last two weeks of the lecturing period in any semester or the last week of the lecturing period in any session, no tests, examinations or assignments, whether in-class or take home, shall be administered or assigned. However, assignments, projects or term papers assigned earlier in the term and notified under S.1 and S.2 may be submitted and oral and laboratory examinations may be administered.

c) No examinations or tests of any nature shall be held between the last day of lectures and the start of the formal examination period in any semester or session.

NOTES: 1)The application of Clause 6 to the Faculty of Medicine, Clause 6(a) to the Faculty of Engineering and Applied Science, Clause 6(b) to the School of Physical Education and Athletics (with respect to Activity Courses), and Clauses 6(b) and (c) to the School of Nursing and the Faculty of Education (with respect to accelerated courses offered by the Faculty of Education) is subject to interpretation by the appropriate Faculty Committee on Undergraduate Studies.

2) The Senate Committee on Undergraduate Studies may grant a waiver of Clause 6(a) for examinations or tests in individual courses in a given term upon recommendation of the Faculty/School/College/Institute Committee on Undergraduate Studies. Such waivers will be considered only if it can be shown that such examinations or tests do not conflict with regularly scheduled sessions of another course for any student involved.

3) In the event of an officially declared emergency which results in the cancellation or interruption of in-class examinations or tests previously scheduled and notified to be held in the final lecture period of the third last week of lectures of a semester or the second last week of lectures of a session, teaching units may reschedule such tests or examinations in the next regularly scheduled class or as early as possible in the second last week of lectures of a semester or the last week of lectures of a session. In no circumstances can the rescheduled tests or examinations be held in the last week of lectures of a semester.

7. The final evaluation submitted to the Registrar shall consist of one of the following letter grades with the appropriate numerical equivalent:
A 80, 85, 90, 95, or 100%
B 65, 70, or 75%
C 55 or 60%
D 50%
F below 50%
ABS Absent for acceptable cause
INC Incomplete
PWD Pass with distinction
PAS Pass
FAL Fail






Description of Grades

"A" indicates EXCELLENT PERFORMANCE with clear evidence of

- a comprehensive knowledge of the subject matter and principles treated in the course
- a high degree of originality and independence of thought
- a superior ability to organize and analyze ideas and
- an outstanding ability to communicate

"B" indicates GOOD PERFORMANCE with evidence of

- a substantial knowledge of the subject matter
- a moderate degree of originality and independence of thought
- a good ability to organize and analyze ideas and
- an ability to communicate clearly and fluently.

"C" indicates SATISFACTORY PERFORMANCE with evidence of

- an acceptable grasp of the subject matter
- some ability to organize and analyze ideas and
- ability to communicate adequately

"D" indicates MINIMALLY ACCEPTABLE PERFORMANCE with evidence of

- rudimentary knowledge of the subject matter
- some evidence that organizational and analytical skills have been developed, but with significant weaknesses in some areas, and
- significant weakness in the ability to communicate

"F" indicates FAILING PERFORMANCE with evidence of

- an inadequate knowledge of the subject matter
- failure to complete required work.
- inability to organize and analyze ideas and
- inability to communicate
or failure to complete required work

8. a) Students who at the end of any semester or session do not complete any course for which they are registered at the end of the period prescribed for dropping courses without academic prejudice, shall receive the Grade "F" in that course. Exceptions may be made in accordance with Regulation Q.2(b) and (d) of the General Academic Regulations.

b) Clause 8.(a) notwithstanding, for good cause, an INCOMPLETE grade may, with the approval of the Department, be submitted. This INCOMPLETE grade shall, however, be valid only for one week following the commencement of classes in the next academic session as stated in the University Diary. In the event that a mark has not been received by the Registrar within the prescribed deadline the INCOMPLETE grade shall be changed to 0 F.

c) Clause 8.(b) notwithstanding, an extension of time not exceeding the end of the semester following that in which the INCOMPLETE was given may be permitted by the Faculty/School/College/Institute Committee on Undergraduate Studies, on the recommendation of the academic unit. In special circumstances, students registered for Social Work practice courses in the Bachelor of Social Work programme, may be given an extension not exceeding two semesters.

9. Students who are prevented by illness or bereavement or other acceptable cause, duly authenticated, from writing a final examination may apply on the appropriate form with supporting documents within one week of the original examination date to the appropriate administrative head to have their academic standing graded.

The decision of the administrative head, including information on the appeals route open to the student in the case of a negative decision, must be communicated in writing to the student and to the Dean/Director/Principal/Executive Officer and the Secretary of the Undergraduate Studies Committee of the student's Faculty/School/College/Institute within one week of the receipt of the student's complete application. In those cases where the academic unit accepts the extenuating circumstances the student may be permitted to write a deferred examination or, with the consent of both the academic unit and the student, the grade submitted may be based on term work alone. An interim grade of "ABS" (absent for acceptable cause) will be assigned by the academic unit in the case of a student granted a deferred examination. This grade will be replaced by the final grading which must be received by the Registrar's Office within one week following the commencement of classes in the next academic semester or session.

NOTE: At Sir Wilfred Grenfell College, students should submit their applications to the Registrar's Office for transmission to the appropriate departments.

10. Students who are prevented by illness or bereavement or other acceptable cause, duly authenticated, from writing a deferred examination, may apply on the appropriate form with supporting documents within one week of the scheduled date of the deferred examination to the appropriate administrative head to have the examination postponed to a time not later than the last date for examinations in the semester following that in which the student was enrolled in the course.

The decision of the administrative head, including information on the appeals route open to the student in the case of a negative decision, must be communicated to the Registrar, to the student and to the Dean/Director/Principal/Executive Officer and the Secretary of the Undergraduate Studies Committee of the student's Faculty/School/College/Institute within one week of the receipt of the student's complete application.

NOTE: At Sir Wilfred Grenfell College, students should submit their applications to the Registrar's Office for transmission to the appropriate department.


Last modified on May 6, 1998 by MaryJane Puxley

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