School of Physical Education and Athletics

EVALUATION AND PROMOTION

Success in the undergraduate degree programmes depends on meeting the requirements of both academic terms and work terms. A student of Physical Education and Recreation should be able to obtain a work term position through the job competition for each work term. Employers are only likely to offer positions to students who can demonstrate the academic and personal qualities which fit them for the work concerned. Students must be able to communicate effectively when applying for positions and as required during the work term. Some assistance in the strengthening of communication skills is available for all students.

1) The Academic Council of the School constitutes the examining body for all Physical Education and Recreation evaluations. The standing of every student will be assessed at the end of each academic term and at the end of each work term by the Committee on Undergraduate Studies which will then make its recommendations to Academic Council. The decisions of the Academic Council will be issued to individual students by mail and will be forwarded to the Registrar.

2) Students have the right to appeal any decision made by the School in regard to their promotion. Any such appeal must be made in writing to the Chair of the Committee on Undergraduate Studies of the School, within one month of the issue of results by the Academic Council.

3) To be promoted a student must, in addition to obtaining the requisite marks and average, complete and deliver all laboratory, project work, and work reports as required.

4) The Academic Council of the School may promote a student notwithstanding promotion requirements given below. A decision of this nature will be made only for reasons acceptable to Academic Council and in the case of a student thought likely to succeed in future terms.

5) Students to whom promotion is denied are no longer in the Bachelor of Physical Education (Co-operative) or Bachelor of Recreation (Co-operative) programmes. Subject to regulations 12, 13 and 20, such students may be permitted to repeat unsuccessful terms. Those wishing to do so must apply for re-admission in accordance with the School and University re-admission regulations.

6) A student's status at the end of each academic term will be in one of the following three categories:

a) Clear promotion - requires an overall average of at least 60% with a mark of at least 60% in all Physical Education and Recreation courses, and at least 50% in all non-Physical Education and non-Recreation courses.

b) Probationary promotion - requires an overall average of at least 60%, with at least 50% in all courses, and at most one Physical Education or Recreation course mark below 60%.

c) Probationary (A) promotion-failure to successfully complete the required components of the activities course in a given semester, upon the recommendation of the course instructor/coordinator and/or the Committee on Undergraduate Studies.

d) Promotion Denied - if none of the above sets of criteria is satisfied.

7) A student who has a clear promotion can proceed to the next term in the programme.

8) A student with a probationary promotion at the end of Academic Term 1 may be permitted to enter Academic Term 2 with no conditions other than those of clause 12 which must be met by the end of Academic Term 2.

9) A student with a probationary promotion from Academic Terms 2 to 5 will continue to the subsequent work term under the condition that entry into the next academic term is not allowed until the student's status is transferred to a clear promotion under conditions outlined in clause 12.

10) A student with a probationary promotion or promotion denied at the end of Academic Term 6 for Bachelor of Physical Education (Co-operative), Academic Term 7 for Bachelor of Physical Education Honours (Co-operative), Bachelor of Recreation (Co-operative), and Bachelor of Recreation Honours (Co-operative) will not be recommended for graduation until the student's status is changed to that of a clear promotion.

11) A student with a probationary (A) promotion in any semester will be permitted to enter subsequent semesters but will not receive a grade for that activities course until the outstanding items have been successfully completed. Academic Council will grant this status, taking into account the specific factors involved in each case. This status is not automatic, as failure to successfully complete all requirements of an activities course would normally result in a failing grade.

12) Transfer from a probationary promotion to a clear promotion will entail satisfying the School that the student is competent in the subject of the Physical Education and Recreation course in which the student has failed to achieve 60%. This will normally entail re-examination, upon which the student will be declared to have passed or failed a test of competency in the subject concerned, without the assignment of a numerical grade on the test. Re-examination may be written, oral, practical or a combination of formats.

A re-examination will be at a time determined by the School. Failure to submit to the re-examination or failure in the re-examination will result in denial of promotion.

Remedial studies, including courses, may be recommended to be completed before re-examination.

In the case of probationary (A) status, the student shall successfully complete the missing course components before graduation.

13) Students denied promotion may seek to be re-admitted to the programme, after two semesters. Re-admission will normally be into the term in which the student failed. Students will be required to repeat all professional courses in which they obtained less than a grade of 60% in that term. A non-Physical Education or non-Recreation elective course may be replaced by a course acceptable in the student's programme.

Where students have successfully completed (60%) in all professional courses but failed a non-Physical Education or non-Recreation elective course, they may be readmitted into the next work term of their programme.

14) A student shall be permitted only one re-admission to the Bachelor of Physical Education (Co-operative) or Bachelor of Recreation (Co-operative) programme.

15) Students may be required to withdraw from their programme at any time, if, in the opinion of the School, they are unlikely to profit from continued attendance.

16) Successful completion of the work term requirements is a prerequisite to graduation. The dates for starting and finishing each work term are shown in the University Diary.

17) A competition for work term employment is organized by the School of Physical Education and Athletics. Students may request interviews for up to 12 jobs offered in the competition. Students give permission to the School of Physical Education and Athletics to supply their resume to potential employers.

18) Students may obtain their work term jobs outside the competition. Such jobs must be confirmed by letter from the employer and be approved by the School of Physical Education and Athletics on or before the official first day of the work term as outlined in the University Diary.

19) A Work Report must be submitted each work term on some phase of the student's current employment. This report must be approved by the employer and be submitted to the School of Physical Education and Athletics on or before the official work term end date shown in the University Diary. Evidence of the student's ability to gather material relating to the job, analyze it effectively and present it in a clear, logical and concise form, will be required in the report. Late reports will not be evaluated, unless prior permission for a late report has been given by the School of Physical Education and Athletics.

20) The overall evaluation of the work term is the responsibility of the School of Physical Education and Athletics.

Two components are considered in work term evaluation: on-the-job performance and the Work Report. Each component is evaluated separately.

Evaluation of the work term will result in the assignment of one of the following promotion recommendations:

a) PASS WITH DISTINCTION: Indicates excellent performance in both the work report and work performance. The student is commended for his/her outstanding performance in each of the required components; pass with distinction has been awarded to each of the work report and work performance.

b) PASS: Indicates that performance meets expectations in both the work report and work performance. The student fully meets the requirements of a passing work report and completely satisfactory work term performance.

c) FAIL: Indicates failing performance in the work report and/or work performance.

For promotion from the work term, a student must obtain PASS WITH DISTINCTION or PASS.

On-the-job performance is assessed by the Programme Manager or a delegate using information gathered during the work term and input from the employer towards the end of the work term. Formal written documentation from the employer is sought.

The Work Report is evaluated by the Programme Manager or delegate. If an employer designates a report to be of a confidential nature, both employer and Programme Manager must agree to the method of protecting the confidentiality of such a report before the report may be accepted for evaluation.

21) If a student fails to achieve promotion from a work term, the student will be required to withdraw from the programme and may be considered for re-admission after the lapse of two semesters, at which time the student will be required to complete a further work term with satisfactory performance before being admitted to any further academic term in the School.

A given work term may be repeated only once, and not more than two work terms may be repeated in the entire programme.

Notwithstanding the above, a student who does not achieve promotion and who in the opinion of the School can benefit from a remedial programme, may be permitted an extension of time not to exceed the end of the Regular Registration Period of the subsequent semester to complete the requirements of the work term.

22) Students registered for work terms do not require permission to register for up to six credit hours in addition to the work term, although they are advised to consult their faculty advisor.

23) Students are not permitted to drop work terms without prior approval of the Committee on Undergraduate Studies upon the recommendation of the Programme Manager. Students who drop a work term without permission, or who fail to honour an agreement to work with an employer, or who conduct themselves in such a manner as to cause their discharge from the job, will normally be awarded a failing grade for that work term. Permission to drop a work term does not constitute a waiver of degree requirements, and students who have obtained such permission must complete an approved work term in lieu of the one dropped.

NOTE: Students should also refer to the General Regulations of the University.


Last modified on May 6, 1998 by MaryJane Puxley

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