School of Pharmacy
EVALUATION AND PROMOTION
1) Subject to the approval of Senate, the overall policy of evaluation
and the planning of the programs of studies leading to the degree of B.Sc.(Pharm.)
is the responsibility of the Committee on Undergraduate Studies, which is
a standing committee of the Council of the School of Pharmacy. Responsibility
for scheduling and co-ordinating courses rests with the chairperson of that
committee in collaboration with those staff responsible for instruction
in the courses.
2)a) Each student is expected to complete the work as described in the
current regulations of the School of Pharmacy for each year of the program
and to pass the prescribed academic examinations.
b) Student attendance is required at all seminar and laboratory classes,
Studentship sessions and Clerkship sessions as indicated in the Course Descriptions.
Classes or sessions that are missed will be excused only for medical/compassionate
reasons, which will require suitable documentation. Students so excused
are responsible for obtaining the material they missed. Failure to comply
with these requirements may result in the student receiving a failing grade
in the course.
3)a) Evaluation of each student's performance is conducted by the instructor(s)
in each course. The average required for promotion from any given year will
be sixty-five (65%). A weighted average based on credit hours in the
Pharmacy program courses will be calculated for determining eligibility
for promotion. Neither promotion nor graduation will be permitted
if a student has a grade below fifty (50%) percent in any course in the pharmacy
b) The passing grade in Pharmacy 3004 Professional Practice is 70%, failing
which the student may be required to withdraw.
c) Students in the 1st and 2nd years of Pharmacy Studies will be permitted
to meet their elective requirements from courses taken previously. However,
only those courses for which credit has been granted, and that have not
been used for admission to the Pharmacy program will be acceptable.
d) A student must attain a passing grade in each elective, but these courses
will not be included in calculating the student's average grade for the
purposes of promotion, graduation, or academic awards.
4)a) The Student Promotions Committees are subcommittees of the Committee
on Undergraduate Studies and are composed of the instructors of the relevant
years' courses. It is the responsibility of the Student Promotions Committees
to monitor each student's progress for each year of the undergraduate curriculum
on the basis of grades submitted by the individual instructors.
b) The Student Promotions Committees will review the results of all evaluations
in any year. On the basis of this review, the Committee will decide which
students should be promoted to the next year of studies. In reaching its
decision the Committee will take into account academic factors and any special
circumstances which may warrant consideration.
5) Following the completion of each academic year, the Student Promotions
Committee will report to the Committee on Undergraduate Studies
(i) the number of students in the class who are to be
promoted and the circumstances under which promotions have not been recommended;
(ii) the grades to be awarded to students for recommendation
to the Registrar for entry on the official University transcript for each
(iii) the names of those students who are deemed eligible
for the award of the degree B.Sc.(Pharm.) for recommendation to the Senate.
6) A student who fails to meet the promotion requirements outlined in Clause
3 above may be required to repeat all or part of the studies in any year,
or may be required to withdraw from the program.
a) If a student is required to repeat a year on the grounds of unsatisfactory
performance, his or her performance in the repeated year must meet the conditions
of Clause 3 above. If this standard is not met, the Committee on Undergraduate
Studies may require the student to withdraw from the program.
b) Normally, the option to repeat a year on the grounds of academic difficulties
can be offered only once during the student's B.Sc.(Pharm.) program. This
restriction may be waived if it has been demonstrated that the student's
academic performance has been adversely affected by other factors duly authenticated
and acceptable to the Committee on Undergraduate Studies.
c) If a student is required to withdraw from the program by the Committee
on Undergraduate Studies, the chairperson will report the decision and the
basis upon which it was reached to the Director of the School of Pharmacy.
The Director may then recommend to the Registrar that the student be required
to withdraw from the program. Any student who is required to withdraw from
the program and who wishes to re-enter the School must apply as a regular
applicant in competition with other applicants through the Admissions Office.
7) The Committee on Undergraduate Studies may require a student who is
deemed unlikely to benefit from continued attendance in his/her course of
study to withdraw conditionally. The Chairman of the committee will advise
the Director of the School of Pharmacy of the circumstances precipitating
this action, the duration of the withdrawal and any conditions the student
must fulfil during the withdrawal. The Director may then recommend to the
Registrar that the student is on conditional withdrawal. Upon completing
the conditions, the student may be permitted re-entry to the program. If
the conditions are not met, the student may be required to withdraw from
8) A student has the right to make a formal appeal against a decision of
the Committee on Undergraduate Studies. However, this appeal cannot be made
on the basis of the grades awarded in individual courses, as the student
will normally have had the opportunity of contesting grades immediately after
notification. A formal appeal by a student against the decision of the Committee
must be made on grounds other than the grades awarded, e.g. default of procedure.
This appeal should be made in writing, clearly stating the basis for the
appeal and should be directed in the first instance to the Registrar of the
University. The Registrar, in consultation with the Director, will determine
whether or not the grounds stated are sufficient to warrant a formal hearing
of the appeal.
9) Students obtaining a failing grade in pharmacy courses due to exceptional
circumstances may be permitted to write supplementary examinations subject
to normal appeal process by the student. Such an appeal must be made in
writing and within one week of release of grades.
10) In addition to the above clauses, the School of Pharmacy reserves the
right to require a student to withdraw from the program at any time when
acceptable cause is demonstrated. In such cases, the Director, on behalf
of the School, shall recommend such withdrawal to the Registrar who will
then take appropriate action. Any such action is subject to the right of
appeal by the student. An appeal should be made in writing clearly stating
the basis for the appeal and should be directed in the first instance to
the Registrar of the University. The Registrar, in consultation with the
Director, will determine whether or not the grounds stated are sufficient
to warrant a formal hearing of the appeal.
11) Upon completion of an academic year, a student in good standing may
elect to withdraw temporarily from studies. Voluntary withdrawal at other
times and for other reasons may be permitted in accordance with UNIVERSITY REGULATIONS - GENERAL
ACADEMIC REGULATIONS (UNDERGRADUATE) - Registration. In all cases,
the intent to withdraw voluntarily should be discussed with the Director.
The Director may then recommend to the Registrar that a student be permitted
to withdraw for a stated period of time. At the end of this period, the
student, in consultation with the Committee on Undergraduate Studies, should
ensure that sufficient revision and preparatory work is undertaken to allow
studies to be resumed readily.
In the absence of good cause, any such student who does not resume studies
on the specified date may be deemed to have left the program.
12) The Director and/or Registrar will report actions regarding Clauses
6 to 10 to the Council of the School of Pharmacy for information.
Last modified on June 4, 2003 by R. Bruce
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