University Regulations

4 Registration

4.1.1 The University provides two methods for registration: the Student Web at www.mun.ca/regoff/ or the Telephone Registration System (TRS) at (709)733-9949.

4.1.2 No student may register after the end of the registration period. In the case of accelerated courses and courses offered outside the normal time frame of a semester or session the registration period will be prorated with respect to all associated deadlines.

4.1.3 The University reserves the right to require a student to withdraw without academic prejudice from a course, courses, or program in which the student is improperly registered.

4.2 Student Responsibility

4.2.1 Students are strongly encouraged to seek academic advice before registering.

4.2.2 The responsibility for taking all steps necessary for registering and ensuring that a student's registration is appropriate, correct, and proper rests solely with the student. The University will make every effort, through its various academic counseling and advising services, to ensure that students are informed of the suitability and accuracy of their registrations.

4.2.3 Students must register for courses at or after the assigned registration time and before the end of the registration period as defined in the University Diary.

4.3 Registration Priority

4.3.1 The University uses a registration priority system that assigns the date and time that students register.

Priority for registration is determined by a combination of three factors: closeness to graduation (i.e., number of credit hours completed); a student's academic achievement (i.e., GPA), and a student's program of study (i.e., degree, major, minor).

4.3.2 Academic units may reserve spaces in course sections for students in a particular degree, major, minor, or the like.

4.3.3 For further information on registration priority consult Undergraduate Registration Procedures.

4.4 Adding Courses

4.4.1 General Information

• Specific deadlines for adding courses in any semester or session are stated in the University Diary. In the case of sessions, accelerated courses, and courses offered outside the normal time frame of a semester or session, deadlines for adding courses will be prorated accordingly.
• No course will be considered to have been added until the Registrar has received official notification and certified the add.
• Attending classes or informing an instructor of the intent to add a course does not constitute an official adding of a course.
• Only under special circumstances may a course(s) be added after the end of the registration period. For information contact the Office of the Registrar.
• Before the end of the registration period a student may, upon formal notification to the Registrar, change the course(s) for which he or she was originally registered by adding and/or dropping a course(s).

4.5 Course Weight/Course Load

Course load is the sum of course weights. In a session the course load is double. For the purposes of determining course load, each course is weighted with the credit hour value associated with that course, unless otherwise specified as follows:

• The course weight of each of the A and B components of a linked course shall be equivalent to one half of the credit hour value of the B component.
• The course weight of courses with C or F as the last character shall be three.
• The course weight of courses with W as the last character will vary according to individual program requirements.

4.5.1 Semester Course Load: The normal course load in a semester shall be 15 credit hours, except where academic regulations require more than that number. No student shall register for more than 15 credit hours or more credit hours than required by degree regulations in a semester except with the written permission of the dean, director, principal, or executive director of the student's faculty, school, college or institute.

4.5.2 Session Course Load: The normal course load in a session shall be 6 credit hours. No student shall register for more than 6 credit hours in a session except with the written permission of the dean, director, principal, or executive director of the student's faculty, school, college or institute.

4.6 Dropping Courses

4.6.1 General Information

• Specific deadlines for dropping courses in any semester or session are stated in the University Diary. In the case of sessions, accelerated courses, and courses offered outside the normal time frame of a semester or session, deadlines for dropping courses without academic prejudice will be prorated accordingly.
• No course will be considered to have been dropped until the Registrar has received official notification and certified the drop.
• Ceasing to attend classes, or informing an instructor of the intent to drop a course, does not constitute an official dropping of a course.
• A student who drops all courses in any given semester will be considered to have withdrawn from the University for that semester. A student who has withdrawn from the University, before the start of classes in any semester, is deemed to be not registered for that semester. For information regarding applying for readmission to the University refer to ADMISSION/READMISSION TO THE UNIVERSITY (UNDERGRADUATE).
• In the event that a student drops a co-requisite course, the student will be required to drop the course for which that course is a co-requisite.
• Before the end of the registration period a student may, upon formal notification to the Registrar, change the course(s) for which he or she was originally registered by adding and/or dropping a course(s).

4.6.2 Dropping Courses Without Academic Prejudice

• For two weeks following the first day of lectures in any semester, a student may, upon formal notification to the Registrar, drop a course without academic prejudice. A course dropped under these circumstances will not be entered on the student's record.
• From two weeks to seven weeks following the first day of lectures in any semester, a student may, upon formal notification to the Registrar, drop a course without academic prejudice. A grade of DR will be assigned in these circumstances and will be entered on the student's record.
• From seven weeks following the first day of lectures in any semester to the last day to add courses in the following semester, a student who is prevented from completing the requirements of a course by illness, bereavement, or other acceptable cause, duly authenticated in writing, may drop a course without academic prejudice. This may occur only with the approval of both the course instructor and the head of the academic unit of the student's program or in the case of students who have not declared a program, the head of the academic unit of the course in question. A grade of DR will be assigned in these circumstances and will be entered on the student's record.

4.6.3 Dropping Courses With Academic Prejudice

Students dropping courses except under the provisions outlined under Dropping Courses Without Academic Prejudice will have the letter grade of DRF and a numeric grade of 0% entered on his or her record for each course dropped.

4.6.4 Work Terms

Students registered for a co-operative education work term should refer to the appropriate academic-unit section of this calendar with respect to regulations regarding work terms.

4.6.5 Tuition Fee Implications

• A student who drops a course within two weeks following the first day of lecture in any semester will not be liable for tuition fees for that course. Tuition fee refunds for dropping courses after that period will be prorated in accordance with FEES AND CHARGES - Tuition Refunds Based on Withdrawal from Course(s).
• In the case of sessions, accelerated courses, and courses offered outside the normal time frame of a semester or session, deadlines for dropping courses without financial liability will be prorated accordingly.

4.7 Withdrawing from the University

4.7.1 General Information

• A student who drops all courses in any given semester will be considered to have withdrawn from the University for that semester. A student who has withdrawn from the University, before the start of classes in any semester, is deemed to be not registered for that semester. For information regarding applying for readmission to the University refer to ADMISSION/READMISSION TO THE UNIVERSITY (UNDERGRADUATE).
• A withdrawal is not official until the Registrar has received official notification and certified the changes.
• Ceasing to attend classes, or informing an instructor of the intent to drop a course, does not constitute an official withdrawal.

4.7.2 Withdrawing from the University Without Academic Prejudice

• For seven weeks following the first day of lectures in any semester as stated in the University Diary, a student may, upon formal notification to the Registrar, withdraw from the University without academic prejudice. The letter grade DR will be assigned to all courses in these circumstances.
• From seven weeks following the first day of lectures in any semester to the last day to add courses in the following semester as stated in the University Diary, a student who is prevented from completing the semester by illness, bereavement, or other acceptable cause, duly authenticated in writing, may withdraw from the University without academic prejudice. This may occur only with the approval of the dean, director, principal, or executive director of the student's faculty, school, college or institute and upon formal notification to the Registrar. The letter grade DR will be assigned to all courses in these circumstances.
• Students who withdraw from the University for medical reasons for one of more semesters may not be permitted to re-enter unless they can provide medical evidence, satisfactory to the Director of Student Health Service, of fitness to pursue studies.

4.7.3 Withdrawing from the University With Academic Prejudice

Any student dropping courses except under the provisions outlined under Withdrawing from the University Without Academic Prejudice will have the letter grade DRF and a numeric grade of 0% entered on his or her record for each course withdrawal.

4.7.4 Work Terms

Students registered for a co-operative education work term should refer to the appropriate academic-unit section of this calendar with respect to regulations governing withdrawing from work terms.

4.8 Auditing of Courses

4.8.1 Individuals auditing courses must have met the University's admission or readmission requirements as stated in ADMISSION/READMISSION TO THE UNIVERSITY (UNDERGRADUATE).

4.8.2 In order to audit any course, an individual must receive permission from the instructor in that course and the head of the academic unit in which the course is offered. Permission cannot be given until the number of registrations is known. Factors to be considered shall include class size, impact on students registered for credit, and other matters judged relevant by the academic unit.

4.8.3 Individuals auditing courses shall limit their participation to that deemed appropriate by the instructor.

4.8.4 Auditors are not permitted to write formal examinations or have their work formally assessed.

4.8.5 Audited courses will not be considered as meeting prerequisites, admission, or course requirements for any undergraduate programs, nor will audited courses be listed on the individual's transcript of University studies.

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