University Regulations

P. CHANGES IN REGISTERED COURSES

Students are strongly encouraged to seek academic advice when considering dropping courses particularly once lectures have begun. For more information on sources of academic advice, refer to the section on Academic Advising immediately preceding General Academic Regulations (Undergraduate).

NOTES: 1) Students registered in a Work Period in the Faculty of Business Administration or in the School of Physical Education and Athletics, are not governed by the Regulations outlined below - see Regulations for Examination and Advancement, Clause 11, Faculty of Business Administration Section of this Calendar or Regulations for Evaluation and Promotion, Clause 21, School of Physical Education and Athletics Section of this Calendar.

2) Students who withdraw from courses in the first eleven days of lectures in any semester will not be liable for tuition fees for those courses. Tuition fee refunds for withdrawal from courses after that period will be prorated in accordance with Additional Fees and Charges, Clause C.1.e).

3) Specific deadlines for dropping and adding courses in any semester, or session, are stated in the University Diary.

4) In the case of sessions, accelerated courses and courses offered outside the normal time frame of a semester or session, deadlines for adding courses and dropping courses without academic prejudice and financial liability will be prorated accordingly.

5) The responsibility for taking all steps necessary for dropping courses is entirely that of the student. Ceasing to attend classes, or informing an instructor of intent to withdraw does not constitute an official course withdrawal.

6) Every student has the right to appeal decisions resulting from the application of university regulations. Appeals of decisions resulting from the application of Regulation P. should be directed to the Senate Committee on Undergraduate Studies. Any such appeal should be made in writing, clearly stating the basis for the appeal, and should be directed to the Secretary of the Committee, c/o the Office of the Registrar.

1.a) On or before the deadlines as stated in the University Diary a student may, upon formal notification to the Registrar, change the courses for which he or she was originally registered by adding and/or dropping a course or courses. Such changes are not official until the Registrar is officially notified and has certified the changes. No course may be added after the end of the Regular Registration Period.

b) For two weeks following the first day of lectures in any semester as stated in the University Diary, a student may, upon formal notice to the Registrar, drop a course or courses without academic prejudice. A course withdrawal is not official until the Registrar is officially notified and has certified the course withdrawal.

2.a) From two weeks to seven weeks following the first day of lectures in any semester as stated in the University Diary, a student may, upon formal notification to the Registrar drop a course or courses without academic prejudice. A grade of "DR" will be assigned in these circumstances. A course withdrawal is not official until the Registrar is officially notified and has certified the course withdrawal.

b) From seven weeks following the first day of lectures in any semester to the last day to add courses in the following semester as stated in the University Diary, a student who is prevented from completing a course by illness, bereavement, or other acceptable cause, duly authenticated in writing, may, with the approval of both the course instructor and either the head of the student's major or delegate, or, in the case of students who have not declared a major, the head of the department of the course in question and upon formal notification to the Registrar, drop a course or courses without academic prejudice. A grade of "DR" will be assigned in these circumstances. A course withdrawal is not official until the Registrar is officially notified and has certified the course withdrawal.

3. The University will make every effort, through its various academic counselling and advising services, to ensure that students are informed of the suitability and accuracy of their registrations. Nevertheless, the responsibility for ensuring that a student's registration is appropriate, correct, and proper rests solely with that student. The University reserves the right, upon the written recommendation of the department head to the Registrar, to require a student to withdraw without academic prejudice from a course, courses, or programme in which the student is improperly registered. Students must be notified in writing by the Registrar of such a withdrawal. However, students who withdraw or who are required to withdraw from courses should refer to Additional Fees and Charges, Clause C.1.e), for the university's tuition refund policy.

4. Any student dropping courses except under the provisions of clause 2 above will have a "DRF" grade and a zero mark entered on his or her record for each such course dropped.


Last modified on May 10, 2001 by MaryJane Puxley

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