School of Pharmacy

EVALUATION AND PROMOTION

1) Subject to the approval of Senate, the overall policy of evaluation and the planning of the programmes of studies leading to the degree of B.Sc.(Pharm.) is the responsibility of the Undergraduate Studies Committee, which is a standing committee of the Council of the School of Pharmacy. Responsibility for scheduling and co-ordinating courses rests with the chairperson of that committee in collaboration with those staff responsible for instruction in the courses.

2)a) Each student is expected to complete the work as described in the current regulations of the School of Pharmacy for each year of the programme and to pass the prescribed academic and professional examinations.

b) Student attendance is required at all seminar and laboratory classes, Studentship sessions and Clerkship sessions as indicated in the Course Descriptions. Classes or sessions that are missed will be excused only for medical/compassionate reasons, which will require suitable documentation. Students so excused are responsible for obtaining the material they missed. Failure to comply with these requirements may result in the student receiving a failing grade in the course.

3) a) Evaluation of each student's performance is conducted by the instructor(s) in each course. The overall average required for promotion from any given year will be sixty-five (65%). Neither promotion nor graduation will be permitted if a student has a grade below fifty (50%) percent in any course in the pharmacy programme.

b) The passing grade in Pharmacy 3004 Professional Practice is 70%, failing which the student may be required to withdraw.

c) Students in the 2nd and 3rd years of Pharmacy Studies will be permitted to meet their elective requirements from courses taken previously. However, only those courses for which credit has been granted, and that have not been used for admission to the Pharmacy program will be acceptable.

d) A student must attain a passing grade in each elective, but these courses will not be included in calculating the student's average grade for the purposes of promotion, graduation or academic awards.

4)a) The Student Promotions Committees are subcommittees of the Undergraduate Studies Committee and are composed of the instructors of the relevant years' courses. It is the responsibility of the Student Promotions Committees to monitor each student's progress for each year of the undergraduate curriculum on the basis of grades submitted by the individual instructors.

b) The Student Promotions Committees will review the results of all evaluations in any year. On the basis of this review, the Committee will decide which students should be promoted to the next year of studies. In reaching its decision the Committee will take into account academic factors and any special circumstances which may warrant consideration.



5) Following the completion of each academic year, the Student Promotions Committee will report to the Undergraduate Studies Committee:

(i) the number of students in the class who are to be promoted and the circumstances under which promotions have not been recommended;

(ii) the grades to be awarded to students for recommendation to the Registrar for entry on the official University transcript for each student;

(iii) the names of those students who are deemed eligible for the award of the degree B.Sc.(Pharm.) for recommendation to the Senate.

6) A student who fails to meet the promotion requirements outlined in Clause 3 above may be required to repeat all or part of the studies in any year, or may be required to withdraw from the programme.

a) If a student is required to repeat a year on the grounds of unsatisfactory performance, his or her performance in the repeated year must meet the conditions of Clause 3 above. If this standard is not met, the Undergraduate Studies Committee may require the student to withdraw from the programme.

b) Normally, the option to repeat a year on the grounds of academic difficulties can only be offered once during the student's B.Sc.(Pharm.) programme. This restriction may be waived if it has been demonstrated that the student's academic performance has been adversely affected by other factors duly authenticated and acceptable to the Undergraduate Studies Committee.

c) If a student is required to withdraw from the programme by the Undergraduate Studies Committee, the chairperson will report the decision and the basis upon which it was reached to the Director of the School of Pharmacy. The Director may then recommend to the Registrar that the student be required to withdraw from the programme. Any student who is required to withdraw from the programme and who wishes to re-enter the School must apply as a regular applicant in competition with other applicants through the Admissions Office.

7) The Undergraduate Studies Committee may require a student who is deemed unlikely to benefit from continued attendance in his/her course of study to withdraw conditionally. The Chairman of the committee will advise the Director of the School of Pharmacy of the circumstances precipitating this action, the duration of the withdrawal and any conditions the student must fulfil during the withdrawal. The Director may then recommend to the Registrar that the student is on conditional withdrawal. Upon completing the conditions, the student may be permitted re-entry to the programme. If the conditions are not met, the student may be required to withdraw from the programme.

8) A student has the right to make a formal appeal against a decision of the Undergraduate Studies Committee. However, this appeal cannot be made on the basis of the grades awarded in individual courses, as the student will normally have had the opportunity of contesting grades immediately after notification. A formal appeal by a student against the decision of the Committee must be made on grounds other than the grades awarded, e.g. default of procedure. This appeal should be made in writing, clearly stating the basis for the appeal and should be directed in the first instance to the Registrar of the University. The Registrar, in consultation with the Director, will determine whether or not the grounds stated are sufficient to warrant a formal hearing of the appeal.

9) Students obtaining a failing grade in pharmacy courses due to exceptional circumstances may be permitted to write supplementary examinations subject to normal appeal process by the student. Such an appeal must be made in writing [within one week of release of grades].



10) In addition to the above clauses, the School of Pharmacy reserves the right to require a student to withdraw from the programme at any time when acceptable cause is demonstrated. In such cases, the Director, on behalf of the School, shall recommend such withdrawal to the Registrar who will then take appropriate action. Any such action is subject to the right of appeal by the student. An appeal should be made in writing clearly stating the basis for the appeal and should be directed in the first instance to the Registrar of the University. The Registrar, in consultation with the Director, will determine whether or not the grounds stated are sufficient to warrant a formal hearing of the appeal.

11) Upon completion of an academic year, a student in good standing may elect to withdraw temporarily from studies. Voluntary withdrawal at other times and for other reasons may be permitted in accordance with Regulation Q, Withdrawals from University, General Academic Regulations (Undergraduates). In all cases, the intent to withdraw voluntarily should be discussed with the Director. The Director may then recommend to the Registrar that a student be permitted to withdraw for a stated period of time. At the end of this period, the student, in consultation with the Undergraduate Studies Committee, should ensure that sufficient revision and preparatory work is undertaken to allow studies to be resumed readily.

In the absence of good cause, any such student who does not resume studies on the specified date may be deemed to have left the programme.

12) The Director and/or Registrar will report actions regarding Clauses 6 to 10 to the Council of the School of Pharmacy for information.


Last modified on May 10, 2001 by MaryJane Puxley

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