APPEALS, WAIVERS, AND EXEMPTIONS
NOTE: A student may appeal against any decision of the Faculty as indicated below, and any Faculty regulation may be waived by Faculty Council or, on behalf of the Council, by the Appeal Committee or Undergraduate Studies Committee of the Faculty, as follows, provided that no General University Regulation is contravened by the waiver. Appeals, and applications from students for a waiver or other variance of the Engineering and Applied Science Regulations, must be submitted in writing to the Office of the Associate Dean (Undergraduate) for submission to the appropriate committee. Unless otherwise stated in the pertinent portion of the Regulations, the time limit for an application for the waiver or other variance, is as stated below in this Note.
(a) A waiver of an admission requirement may be granted by the Undergraduate Studies Committee upon recommendation by the Faculty Admissions Committee.
(b) Appeals against decisions of the Faculty Admissions Committee and appeals against promotion decisions of Faculty Council will be considered by the Faculty Appeal Committee. An appeal against promotion decisions of Faculty Council will normally only be considered upon presentation of evidence which has not been placed before Faculty Council. Any such appeal must be made within one month of the issue of the decision of the Admission Committee or within one month of the issue of results by the Registrar, as the case may be. When a student has requested a re-read of an examination paper which may affect an appeal that appeal must nevertheless be made within one month of the issue of the original results, and consideration of the appeal will be delayed until the result of the re-read is available.
(c) A request for exemption from a course or courses required in the Engineering programme, the substitution of a course by another course, or any other variation of the requirements of the academic terms, will be considered by the Faculty Undergraduate Studies Committee upon recommendation by the Associate Dean (Undergraduate) in an application concerning Core courses, or upon recommendation by the relevant Discipline Chair concerning all other courses. Any such request must be received at least one week before the last day to add courses in the semester in question.
(d) A request for exemption from a work term, and for any other variation in the requirements for the work terms, will be considered by the Faculty Undergraduate Studies Committee, upon recommendation by the Office of Co-operative Education.
Any such request must be received before or on the last day to drop courses without academic prejudice in the semester in question. Only when the circumstances which may justify a variance in the requirements occur unavoidably after this drop date, will a later application be entertained, at the discretion of the Committee.
An appeal against a decision by the Faculty Appeal Committee or by the Faculty Undergraduate
Studies Committee of the Faculty should be directed to the Senate Committee on Undergraduate Studies.
Direct Entry: Students may apply for direct entry into first year Engineering when they apply to the University from high school. Direct admission from high school is normally based upon the student being admitted to the University and having sufficient prerequisites in Mathematics and the Physical Sciences to be able to complete First Year Engineering courses in their first year of University.
Fast Track: Exceptionally well prepared students may apply for direct entry into second year Engineering (Term 1) from high school. Direct admission into second year is normally based upon a student being admitted to the University, having advanced placement equivalent to University credit in Physics, Mathematics and Chemistry and having an admission average of at least 80% in the final year of high school.
Entry from within the University: students registered in other programmes within, or other campuses of, the University may apply for entry into second year Engineering (Term 1). Such entry is normally based upon the same criteria as promotion from first year Engineering into second year (see section 5) under Examinations and Promotions.
Bridging Programmes: The Faculty of Engineering and Applied Science has bridging programmes which allow certain diploma graduates to enter the Engineering programme with advanced standing. In each case the bridging programme consists of two academic terms: Fall and Winter Semesters, followed by entry into Academic Term 4 of the appropriate discipline.
To be admitted to the bridging programme students must have graduated from the diploma programme with a cumulative average of at least 75%.
The currently approved bridging programmes are:
(1) Civil Engineering Technology from the College of the North Atlantic to the Civil Engineering Programme. See Chart.
(2) Electrical Engineering Technology or Electronics Engineering Technology from the College of the North Atlantic to the Electrical or Computer Engineering Programme. See Chart.
(3) Mechanical Engineering Technology (Power) or Mechanical Engineering Technology (HVAC) from the College of the North Atlantic to the Mechanical Engineering Programme. See Chart.
(4) Naval Architecture Programme or Marine Systems Design Programme at the Fisheries and Marine Institute of Memorial University to the Ocean and Naval Architectural Engineering Programme. See Chart.
(5) Techniques d'architecture navale at the Institut maritime du Québec, Rimouski, to the Ocean
and Naval Architectural Engineering Programme. See Chart.
Other Entry: students are occasionally admitted to later terms in Engineering from other
institutions. Such entry is normally based on a detailed analysis of the student's record and is
handled on a case by case basis.
1) All complete applications for admission or re-admission to the Faculty of Engineering and Applied Science must be submitted to the Registrar's Office. A complete application includes an application to Engineering, an application to the University (for those who have not registered for courses in Memorial University in either of the two preceding semesters) and supporting documentation (when necessary). Application forms are available at the Registrar's Office and the General Office of the Faculty of Engineering. Applications to Term A or Term 1 should be submitted no later than March 1st of the year in which admission is sought. The Faculty Admissions Committee will begin reviewing applications after this date.
NOTE: Students intending to register for courses at this University or at another institution during the summer months who are considering entry into Engineering must still apply by March 1st.
Applications for all subsequent terms should be submitted at least two months prior to the commencement of that term. Any application received after the relevant deadline will be considered as time and space permit.
Attention is also drawn to the subsequent admission regulations and to the fact that re-admission to the University does not necessarily constitute admission to Engineering.
2) Admission to the Faculty of Engineering and Applied Science is on the basis of a competition for a limited number of places. The primary criterion used in reaching decisions on applications for admission is the Admission Committee's judgement of the likelihood of an applicant succeeding in the programme.
Success in the programme depends on meeting the requirements of both academic and work terms. The Admissions Committee will assess the likelihood of an applicant being able to meet the promotions requirements outlined below.
The Faculty expects students admitted to the programme to have and retain the knowledge and skills corresponding to the admission criteria listed in these regulations. This grounding in mathematics and the sciences, and the ability to communicate in writing and orally are the foundation of all the academic courses and the work terms in the programme. The student is expected to build on this foundation, developing the technical and communication skills expected of a professional engineer. The Faculty may require confirmation, through an interview or other means, that an applicant is able to meet the expectations of the Faculty in this respect.
A student of engineering should be able to obtain a work term position through the job competition for each work term but the University does not guarantee to place the student in a full-time paid position in each work term. Placement will depend on the availability of positions and choices made by both employers and students. Employers are only likely to offer positions to students who can demonstrate the academic and personal qualities which fit them for the work concerned. Students must be able to communicate in job applications and interviews and as required during the work term. Some assistance in the strengthening of communication skills is available for all students in the Faculty and in particular for students who initially have some difficulty in meeting these requirements. Nevertheless a student who cannot meet the demands of the job competition may be required by the Faculty to withdraw until he or she can demonstrate an ability to continue in the programme.
3) In evaluating applications the Admissions Committee takes into account the strengths and weaknesses in a candidate's academic background, and motivation towards obtaining an engineering degree. Students with weak overall academic records are unlikely to be admitted.
4) Applicants seeking admission through transfer from another institution must have achieved an equivalent standing in comparable subjects. The applicant is responsible for having certified documentation to this effect forwarded from the relevant institution(s) to the University Registrar's Office.
5) Students from areas where English is not the common language must provide certified translations of documentation and may be required to prove, by test, their proficiency in English.
6) An applicant for admission with advanced standing is responsible for having certified documentation attesting to his or her academic and relevant work experience forwarded from the university(s) or institution(s) previously attended to the University Registrar's Office. Each such application when complete will be considered by the Faculty Admissions Committee. No applicant will be admitted beyond Term 5. Because of the importance of the work experience in the cooperative programme three work terms are considered an absolute minimum requirement.
7) An applicant of mature age who has been away from full-time formal education for at least four years may be admitted, if the applicant can satisfy the Admissions Committee that he or she has the knowledge and capability to succeed in the programme. This knowledge may, for instance, have been acquired in studies to a sufficiently high level in engineering or another discipline.
8) Engineering students to whom promotion is denied are no longer in the Engineering
programme. Subject to Sections 12 and 14 of the regulations on Examinations and Promotions,
such students may be permitted to repeat unsuccessful terms. Those wishing to do so must apply
for re-admission in accordance with the Faculty and University re-admission regulations. These
applications will be judged by the Faculty Admissions Committee.
EXAMINATIONS AND PROMOTIONS
1) The Faculty constitutes the examining body for all engineering examinations. The standing of every student will be assessed at the end of each academic term beyond Terms A and B and at the end of each Work Term by Faculty Council. The decisions of Faculty Council will be issued to individual students by the Registrar. The status of students in Terms A and B will be governed by the general academic regulations of the University.
2) Any student has the right to appeal any decision made by the Faculty in regard to his or her promotion. Any such appeal must be made in writing to the Chairman of the Appeals Committee, Faculty of Engineering and Applied Science, within one month of the issue of results by the Registrar.
3) To be promoted a student must, in addition to obtaining the requisite marks and average, complete and deliver all laboratory, project work, and work reports as required.
4) The Faculty Council or the Appeals Committee of the Faculty of Engineering and Applied Science may promote a student notwithstanding promotion requirements given below. A decision of this nature will be made only for reasons acceptable to Faculty Council or the Appeals Committee as appropriate, and in the case of a student thought likely to succeed in future terms.
5) Students registered in Engineering for academic Term B must satisfy the following criteria to be able to be promoted to academic Term 1:
a) The student must obtain credit in each of the following courses: English 1080 (or equivalent) or English 1020, Chemistry 1051 or 1011 (or equivalent), Physics 1021, and Mathematics 1001.
b) The student must obtain three credit hours in each of Chemistry, Physics, and Mathematics, in addition to those specified in (a).
c) The student must obtain six credit hours in complementary studies electives (see the section COMPLEMENTARY STUDIES COURSES). Students who have completed only three credit hours may be admitted to the programme in which case they will be required to obtain three more credit hours prior to graduation.
d) The student must obtain an average of 65% in the set of courses comprising Chemistry 1051 or 1011 (or equivalent), Physics 1021 and Mathematics 1001, English 1080 (or equivalent) or English 1020, and either Engineering 1000 or three credit hours of the six credit hours specified in c).
e) The student must obtain at least 60% in each of Chemistry 1051 or 1011 (or equivalent), Physics 1021 and Mathematics 1001.
6) For the purposes of promotion extra courses required of students as a condition of entry directly into academic Term 1 (or later) will be considered part of their programme.
7) At the end of any of academic Terms 1 to 7, a student must have an average of at least 60% to continue in the programme. Students with an average of at least 60% and with a mark of at least 50% in each engineering course taken as part of their programme will be given a clear promotion. Students with an average of at least 60% and with one or more marks below 50% in engineering courses taken as part of their programme will be given a probationary promotion.
8) At the end of the academic Term 8, a student must have an average of at least 60% with a mark of at least 50% in each course taken as part of the programme to be recommended for graduation. A student with an average of at least 60% and with one or more marks below 50% in courses taken as part of the programme will be given a probationary status. A student with a probationary status at the end of academic Term 8 will not be recommended for graduation until the student's status is transferred to that of a clear promotion.
9) Transfer from a probationary status to a clear promotion or, in the case of academic Term 8 to be recommended for graduation, will entail satisfying the Faculty that the student is competent in the subject of the course in which the student has failed to achieve 50%. This will normally entail re-examination, upon which the student will be declared to have passed or failed a test of competency in the subject concerned, without the assignment of a numerical grade on the test. Re-examination may be written, oral, or a combination of both formats.
Remedial studies, including courses, may be recommended to be completed before re-examination.
10) A student with a probationary promotion at the end of academic Term 1 will be re-examined in the subject matter of the failed course(s) no later than the 1st week of the subsequent semester. A student who is successful in all the required re-examinations will be promoted to academic Term 2.
Failure to submit to re-examination or a failure in re-examination will result in denial of promotion.
11) A student with a probationary promotion at the end of academic Terms 2 to 7 will continue to the subsequent work term. However, entry into the next academic term will normally be allowed only when the Faculty is satisfied, through the re-examination provided for in section 9, that the student is competent in the subject matter of the failed courses.
12) A re-examination after academic Terms 2 to 8 will be at a time determined by the Faculty, but not later than the first week of the second semester after the semester in which the course was failed. Failure to submit to the re-examination or failure in the re-examination will result in denial of promotion or, in the case of course failures in academic Term 8, denial of a recommendation for graduation.
13) Re-examination may be deferred, subject to the General Regulations governing deferred final examinations; however, a student who is successful in a deferred re-examination may not be permitted to register for the subsequent academic term if the deferred re-examination is after the normal registration period for that term.
14) Students denied promotion with an average mark below 60% may be readmitted to the programme and will normally be required to repeat all the work of the term, including courses which have been passed. With the permission of the Undergraduate Studies Committee of the Faculty, an elective course may be replaced by a course deemed to be equivalent.
15) Students denied promotion with an average mark of at least 60% will be required to repeat just the failed courses, in a semester when the courses are normally offered (along with other courses in the University if the student so wishes).
16) A student may not repeat a given academic term more than once when repetition is due in part or entirely to a failure to achieve the average mark required for promotion, and a student may not repeat more than two academic terms in the entire programme for which repetition is required for this reason. Academic terms or courses repeated because of failure to achieve a pass mark in individual courses, while the required overall average for the term was achieved, are excluded from this prohibition.
17) Students may be required to withdraw from the programme at any time if, in the opinion of the Faculty Council, they are unlikely to profit from continued attendance.
18) For clear promotion during a bridging programme, students are required to have an overall average in each semester of at least 60%, and 50% in each subject. Students who fail one or more subjects but maintain an overall average of 60% qualify for a probationary promotion, subject to a re-examination in the failed subjects.
Students promoted from the Winter Term of a bridging programme will be admitted to Term 4 of the appropriate Engineering Programme.
19) Work terms are scheduled in the "Plan of Operation for the Co-operative Engineering Programme". Work terms and academic terms must be completed in the sequence shown. The dates for starting and finishing each work term are shown in the University Diary. Successful completion of the work term requirements is prerequisite to graduation.
20) A competition for work term employment is organized by the Office of Co-operative Education as outlined in the Engineering Student Co-op Handbook. Students are encouraged to spend two consecutive work terms with a given employer provided suitable work is available.
21) Students may obtain their own work term jobs outside the competition. Such jobs must be confirmed by letter from the employer and approved by the Office of Co-operative Education on or before the first day on which the student commences work.
A student may, with the permission of the Office of Co-operative Education, be self employed during a work term, provided that the student and the Office of Co-operative Education agree at the start of the work term on the information to be provided to the Office so that it can evaluate the student's work during the term.
A student who is unable to obtain a work term job or work in approved self employment within four weeks from the start of the work term will be expected to undertake work under contract to a client within the Faculty, another entity in the University, a company, municipality, non-profit organization, or the like. The contract work may be part-time, or occupy only a portion of the semester, and may allow the student to earn an income in other ways. The contract, whether paid or unpaid, must be approved by the Office of Co-operative Education.
When neither an approved full-time work position nor an approved contract has been obtained in work Terms 1, 2, or 3, the Faculty Undergraduate Studies Committee may approve a programme which provides the affected students with technical and professional experience expected in these work terms. The programme must be such that the development of the students' technical and professional development, including the development of the students' communication skills, through the programme can be monitored and assessed by the Office of Co-operative Education with criteria equivalent to those used for full-time paid work term positions. Normally, a student may not take part in this type of programme more than twice.
22) A student may be exempted from any work term requirements if he or she submits medical and/or other evidence to support such exemption, to the Undergraduate Studies Committee through the Office of Co-operative Education. Also see Note 'd' under Engineering Regulations.
23) A communication component must be completed for each work term. The communications requirement for each work term is specified in the course description for the work term and is covered in more detail in the Co-op Student Handbook. The actual format will depend on the specific requirements of the Faculty for the work term. If an employer designates a written report to be confidential, a non-disclosure agreement must be completed to legally protect the confidential material. Written documents must be submitted on or before the deadline date shown in the University Diary. Presentations, when required, will normally be given at the University at a time arranged by the Faculty Office of Co-operative Education.
24) The overall evaluation of the work term is the responsibility of Engineering Co-operative Education. Work term grades are submitted to the Faculty Council of Engineering and Applied Science at the end of each work term. The work term evaluation consists of two components: student work term performance as evaluated by a co-ordinator, given input from the employer, and a communications component evaluated by a co-ordinator or delegate. Each component is evaluated separately.
Evaluation of the work performance will result in one of the following classifications: EXCELLENT, ABOVE AVERAGE, SATISFACTORY, NEEDS IMPROVEMENT, UNSATISFACTORY.
Evaluation of the communications component will result in one of the following classifications: EXCELLENT, ABOVE AVERAGE, SATISFACTORY, UNSATISFACTORY.
Overall evaluation of the work term will result in the assignment of one of the following final grades:
a) Pass with Distinction: To receive a recommendation of PASS WITH DISTINCTION, a student needs to obtain an evaluation of EXCELLENT in both the communication and work performance components of the work term.
b) Pass: To receive a recommendation of PASS a student must achieve an evaluation of SATISFACTORY or better in the communication component and a NEEDS IMPROVEMENTor better in the performance component of the work term.
c) Fail: A student receiving an UNSATISFACTORY in either or both the communication and performance components of the work term will receive a recommendation of FAIL.
For promotion from the work term, a student must obtain PASS WITH DISTINCTION or PASS.
25) Students who fail a work term will normally repeat that work term in a work situation approved by the Office of Co-operative Education. A given work term may be repeated only once, and not more than two work terms may be repeated in the entire programme.
Notwithstanding the above, a student who does not achieve a passing grade and who in the opinion of the Faculty Council can benefit from a remedial programme, may be permitted an extension of time not to exceed the end of the Regular Registration Period of the subsequent semester to complete the requirements of the work term.
26) Students who fail to honour an agreement to work with an employer, or who leave the co-operative employment without prior approval of the Office of Co-operative Education, or who conduct themselves in such a manner as to cause their discharge from the job, will normally be awarded a Failed Work Term.
NOTE: Students should also refer to the General Regulations of the University.
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