Academic Regulations and Policies
Honours Standing Honours standing is awarded to students in any of the degree programs who, in each year of their program maintain a grade point average of 80% with no mark less than 70%.
Aegrotat Standing Aegrotat standing is the granting of credit for a course in which the required final examination was not taken. The grade is therefore based on an evaluation of work completed during the semester. Aegrotat standing may be granted by the Faculty only for a student who has been unable to take the required examination for medical or compassionate reasons. This standing may be denied by the Faculty when there is insufficient criteria on which to base a grade.
NOTE: No final course grade below 60% may be counted toward the M.Div., M.T.S. or B.Th. degree programs.
Evaluation Of Papers A well written paper is a combination of an accurate, succinct exposition of the hypothesis formed on the basis of relevant data, and balanced and plausible arguments supporting the hypothesis. What is essential is evidence of:
Assignments vary as do instructors and courses. It is imperative that students understand what is permitted and required of them for any given assignment (i.e., primary sources, secondary sources, commentaries, personal reflection) and adhere strictly to the specific instructions. It is the students responsibility to clarify the task with their instructor beforehand, if they are at all unclear. A portion of any grade (10-15%) will be awarded for proper presentation (i.e., style, referencing, spelling, grammar, punctuation, etc.).
Directed Studies Directed Studies should not be used to replace courses available in the College’s curriculum. Details concerning the College’s policy on these courses and the appropriate forms are available from the General Office.
Language In all academic papers and classroom conversations, Queen's College is committed to the use of language that respects the equal dignity and worth of all human beings.
Academic Integrity Plagiarism is "the act of appropriating the literary composition of another, or parts or passages of his/her writing, or the ideas or language of the same, and passing them off as the product of his/her own mind" (from H. C. Black, Black's Law Dictionary, 5th ed., West Publishing Co., 1979).
Plagiarism is a form of cheating, a serious academic offence and is also a moral offence. Any "catchphrase", idea or thesis unique to a particular author, along with anything more than 3-5 consecutive words must be cited.
Policy Relating To Plagiarism
Procedures Relating To Plagiarism
Policy Relating To Late Assignments, Essays, Or Term Papers Students are advised within the first two weeks of the semester of the due dates for all written assignments. All written assignments must be completed before a final grade is given in a course (see Academic Policy regarding an 'Incomplete Grade'). It is expected that all written assignments will be completed on time.
The only legitimate reason for a late assignment is an extenuating circumstance such as serious personal illness, or the serious illness or death of an immediate family member. Requests for such an extension must be made one week before the original deadline, in writing, on forms provided by the office, with appropriate documentation provided (eg, a doctor's note). If an extension is granted, a new due date will be assigned.
Requests for such an extension should be made through personal, verbal contact with the instructor. Messages left on telephone answering machines or sent via email should be avoided in order to prevent the possibility of a misunderstanding.
Course instructors will consider the appropriateness of each request and the perceived fairness of any extension on other students registered in the course.
If an assignment is late (and an extension has not been granted), the assignment will be subject to a penalty of 5% of its total value per day.
Incomplete Grade Students who, at the end of any semester or internship, do not complete any course for which they are registered will receive the Grade "F." For good cause an incomplete grade may, with the approval of the Faculty, be submitted. This incomplete grade is, however, valid for only one week following the commencement of lectures in the following academic semester as stated in the College's calendar. In no situation, where an incomplete grade has been given, shall the time exceed thirty days from the last day of classes of the semester in which the incomplete grade has been given until the outstanding course requirements are completed. (This applies especially to the winter semester.) In the event that a mark has not been received by the Administrative Assistant within this deadline, the incomplete grade shall be changed to "F."
An extension, not exceeding the end of the semester following that in which the incomplete grade was given, may be permitted by the Faculty upon a written request from the student concerned. In special circumstances, students registered in the College's Parish Internship program may be given such an extension when, for reasons outside their control, they are unable to fulfill all of the requirements of that program.
Students should note that work submitted late, without suitable reason given previously to the instructor, is not counted toward the final grade but rather the completion of the course.
Appeals It is the right of every student who is dissatisfied with the grade given on an essay or final examination to initiate an appeal for a re-reading of said paper or examination. Failing resolution of this matter with the course instructor (prior to examination week), the matter maybe appealed to the Faculty. The student should recognize that term work grade appeals are only upheld when there are good reasons to support the student’s request for an elevated grade.
The Faculty, either in full sitting or as an Executive, will decide on the merits of the appeal.
If there are sufficient grounds for an appeal, the following information will be communicated to the student at the earliest possible opportunity:
In case of a final course grade, the appeal is made to the Faculty through the Provost. At the final meeting of the Faculty each semester, final grades are submitted by course instructors to the Faculty for approval. These grades are approved by the Faculty and, therefore, become the property of the Faculty. It is then that the final grades are released to students. Course instructors cannot change final grades after the faculty’s approval. Students must then appeal to the Faculty to change the grade. Students have 10 days from the date of the final Faculty Meeting to make such an appeal.
Transfer Of Credits Credit will be transferred from an accredited institution if it can appropriately be applied to a degree program and has not been credited toward a degree at another school. No transfer credit will be given for work done with a grade under a "C." Although credits transferred from another institution may be used to satisfy requirements in a specific program, a student may be required, at the discretion of the Faculty, to take additional work in that field. In the case of the M.Div. and B.Th. programs, students may apply to have not more than ten three credit hour courses transferred. In the case of the M.T.S. program, students may apply to have not more than five three credit hour courses transferred, and in the M.T.S. thesis option, not more that two.
In the case of transferring courses for credit at Queen’s College, emphasis is palced on both student-to-faculty interaction and peer-to-peer interaction
Tuition Fee Implications A student who drops a course within two weeks following the first day of lecture in any semester will not be liable for tuition fees for that course. Tuition fee refunds for dropping courses after that period will be prorated in accordance with FEES AND CHARGES – Tuition Refunds Based on Withdrawal from Courses(s).
In the case of sessions, accelerated courses, and courses offered outside the normal time frame of a semester or session, deadlines for dropping courses without financial liability will be prorated accordingly.
Withdrawal General Information A student who drops all courses in any given semester will be considered to have withdrawn from the College for that semester. A student who has withdrawn from the College, before the start of classes in any semester, is deemed to be not registered for that semester.
Withdrawal Without Academic Prejudice Until the end of the second week following the first day of lectures in any semester, a student may, upon formal notification to the Provost, withdraw without academic prejudice. Courses dropped under these circumstances will not be entered on the student’s record.
From the beginning of the third week to the end of the seventh week following the first day of lectures in any semester as stated in the College Calendar, a student may, upon formal notification to the Provost, withdraw from the College without academic prejudice. The letter grade DR will be assigned to all courses in these circumstances.
From the beginning of the eighth week following the first day of lectures in any semester to the last day to add courses in the following semester as stated in the College Calendar, a student who is prevented from completing the semester by illness, bereavement, or other acceptable cause, duly authenticated in writing, may withdraw from the University without academic prejudice. This may occur only with the approval of the dean, director, principal, or executive director of the student’s faculty, school, college or institute and upon formal notification to the Provost. The letter grade DR will be assigned to all courses in these circumstances.
Students who withdraw from the College for medical reasons for one or more semesters may not be permitted to re-enter unless they can provide medical evidence, satisfactory to the Provost, of fitness to pursue studies.
Withdrawal With Academic Prejudice Any student dropping courses except under the provisions outlined under Withdrawing Without Academic Prejudice will have the letter grade DRF and a numeric grade of 0% entered on his or her record for each course withdrawal.
Required Withdrawal And Readmission The Faculty reserves the right to require a student at the end of any semester either to withdraw from Queen's College or to continue as a part-time student, if professional and/or academic assessments warrant such action. A student who has been required to withdraw from any of the degree programs may apply for readmission after a period of two full years from the time of the required withdrawal.
A student may be required to withdraw from any of the degree programs at any time upon the recommendation of the Faculty, if the student is deemed unlikely to profit from continued attendance in the program. Any such action is subject to the right of an appeal by the student. This appeal shall be completed in writing, clearly stating the basis for the appeal and shall be directed in the first possible instance to the Provost of the College. The Provost will determine whether or not the merits of the appeal are sufficient to warrant a formal hearing before the Faculty.
Conduct And Complaints Each student is expected to observe standards of conduct consistent with respect for the law, the fulfillment of contractual obligations, consideration of the rights of others and a high level of personal integrity. Queen's College reserves the right to suspend or dismiss at any time, in accordance with established procedures, any student whose conduct is judged unacceptable.
Certificate Of Conduct All students whose program includes pastoral placement(s) (M.Div., B.Th., B.Th. by Distance, Diploma) must provide a Certificate of Conduct with their application or reapplication forms. A letter explaining the reason for this request is available from the office. Any cost is the student's responsibility. This policy applies to both new and returning students. All Certificates of Conduct will be kept confidential and will not be shared without the expressed consent of the person involved.
Faculty Advisors Students who are in any degree program and are full-time will be assigned a Faculty Adviser with whom they should consult regularly regarding their academic and vocational development. Students who are part-time may apply to the Provost for a Faculty Advisor if they so desire.
Annual Evaluation (M.Div. and B.Th. programs) Annual student assessments are prepared with the assistance of a composite subjective evaluation which shall be disclosed to the students concerned. Each composite subjective evaluation shall be formulated from a consolidation of individual evaluations by the Faculty instructors concerned. These individual evaluations are confidential and shall remain the property of the individual Faculty instructors and Queen's College.
Annual Evaluation And Recommendation For Ordination M.Div. and B.Th. students who are in the ordination stream and are under the sponsorship of a bishop, will be evaluated in their second and third years. These evaluations will include both a faculty and a self-evaluation. These evaluations will be shared in a meeting between the student, two faculty members and the sponsoring bishop.
At the conclusion of the postulants M.Div. or B.Th. program the faculty will offer a recommendation regarding readiness for ordination. In no case will such a recommendation be made prior to two months before the student completes all requirements for graduation. The successful completion of the M.Div. or B.Th. degree program must not be understood by any postulant to be an assurance that the College will recommend her or him to a bishop for ordination. It should also be noted that the Faculty discourages the ordination of any postulant prior to the completion of his or her program.
Parish And Community Placements In addition to the prescribed course of study, students in the M.Div. (ordination stream) and B.Th. programs are assigned Sunday duty in parishes in St. John's and the surrounding area. In the case of second year students, they may expect to preach once, or not more than twice, during a semester. Opportunity is also given for students to become familiar with the operation of the Sunday School and of other parish groups which meet on Sundays. Students are also assigned to a venue of social outreach within the community.
Course Workload Students are not permitted to register for more than five three credit hour courses per semester. Requests to register for more than five three credit hour courses must be approved by the Provost and Faculty.
Attendance In keeping with A.T.S. regulations attendance is mandatory in all courses (including non-credit courses i.e. choir and Vocational Development Seminars). Normally no more than two classes per 3-hour course (20% of the course) can be missed without penalty or loss of credit for the course. In extreme cases, a written appeal of this regulation may be made to the Faculty.
Class Cancellations Where classes must be cancelled due to unforeseen circumstances there is no automatic requirement that the class be made up. Where makeup classes are needed, they will be negotiated between the class, the instructor and the Provost. The main considerations in any make-up are the benefit of the students and the integrity of the course, especially where student presentations or material for which students will be held responsible on exams are involved.
The Fall Gathering The Fall Gathering is a unique experience for students and Faculty. Many first year students will meet others in the Faculty of Theology for the first time during this week and returning students will renew friendships. The purpose of this first week of the fall semester is to begin the important process of community formation.
Application For Graduation Students eligible for a degree or diploma are required to notify the general office in writing (letter or email) by March 1st of the year in which they intend to graduate in order to be considered for Convocation. Faculty advisors or program directors should be consulted to determine eligibility. Nevertheless, it is the student's responsibility to initiate the process.
Transfer From The B.TH Program To The M.Div Program Beginning in 2004, and subject to the limitations required by the Association of Theological Schools, a student who has completed two years of the Bachelor of Theology program full-time, with a cumulative GPA of at least 80%, may apply to transfer those credits to, and complete the final year as a student in the Master of Divinity program.
Single E-mail Policy At Memorial University As of September 2008 Memorial University has a Single E-Mail Policy in effect for all internal communications. While this policy does not affect internal communications at Queen’s College, students are advised that most services at the University, especially security notices, snow clearing and reserve document delivery at Queen’s Elizabeth II Library, require a MUN e-mail address. Queen’s Students are encouraged to apply for and use a MUN email address. The policy can be found at www.mun.ca/finance/policies procedures/single email policy.php.
Accomodating Disabilities Students requiring academic accommodation to courses, facilities, or other services, based on an up-to-date documented disability or special need, are responsible for these known in writing, and in sufficient time to permit the College to make reasonable accommodations to those needs. Such notification along with supporting documentation should be provided either with the application or immediately following admission. Since Queen’s College shares facilities with Memorial University, we follow the policy and protocols of the University, which can be found at www.mun.ca/blundon/about/Policy on Academic Accommodations.pdf.