Procedure for Awarding Step Increments

Approval Date: 2016-12-01

Effective Date: 2016-12-01

Responsible Unit: Department of Human Resources

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1.0     Non-Bargaining Employees

1.1     Step increments for this group occur automatically, not requiring recommendation by the employee's Unit Head.

1.2      If it is the wish of a Department or Faculty to withhold a step increment from a non-bargaining unit employee on the basis of performance, written recommendation from the employee's Unit Head must be provided one-month in advance of the expected step increment date to avoid overpayment. 

1.3      All requests as noted in 1.2 must be reviewed and approved by the Department of Human Resources. 

2.0      Management and Professional Employees

2.1      All step increments for this employee group are subject to written recommendation to the Department of Human Resources from the employee's Unit Head based on satisfactory performance in their role. 

2.2      All written recommendations from the employee's Unit Head must be provided one-month in advance of the expected step increment date to avoid missed payment. 

3.0      Senior Administrative Management

3.1      Employees within the senior administrative management group are eligible to advance on their respective salary range by one step increment after successfully completing outlined performance objectives over the period of 12 months of full time service or equivalent on the Senior Administrative Management pay scale. 

3.2    Probationary Employees 

3.2.1   Following the probationary year of employment on the Senior Administrative Scale, Probationary Review Reports must be submitted to the Department of Human Resources outlining if the employee met or exceeded expectations in their probationary year. 

3.2.2   Once the completed Probationary Review Report is received, step increments will be awarded. 

3.2.3   During the Probationary Review period referenced in 3.2.1, employees should meet with their supervisor to outline objectives that are expected to be met in the upcoming Fiscal Year. These objectives should be agreed upon between the employee and their respective supervisor and recorded on the Performance against Objective Form for review in the upcoming Fiscal Year. 

3.3     Non-Probationary Employees

3.3.1     All step increments for this employee group are subject to meeting or exceeding performance objectives outlined on the Performance Against Objectives Form (available at http://www.mun.ca/hr/HRforms.php) that were established in the previous Fiscal Year. 

3.3.2     Employees should meet with their respective supervisor to outline objectives that are expected to be met in the upcoming Fiscal Year; as well as review performance over the previous year. 

3.3.3     All performance objectives should be recorded on the Performance Against Objective Form and agreed upon between the employee and their respective Supervisor. 

3.3.4     All completed Performance Against Objective Forms should be submitted to the Department of Human Resources in Mid-March and will become part of the permanent record.

3.3.5     Once completed Performance Against Objective Forms are received within Human Resources, they are reviewed to ensure the appropriate signatures are included and if a step increment has been recommended, the new salary is recorded on the form and forwarded to Payroll for processing in the pay period that corresponds with the employee’s anniversary date.

Policies using this procedure:

Contact

University Policies

230 Elizabeth Ave

St. John's, NL A1B 3X9 CANADA

Tel: (709) 864-2530

Fax: (709) 864-2552

becomestudent@mun.ca