Procedure for Fuel Purchase for University-owned Vehicles
Approval Date: 2014-12-01
Effective Date: 2014-12-01
Responsible Unit: Department of Facilities Management
1. The University has a contract with a major fuel supplier to provide fuel for University vehicles. A credit card will be provided for each University vehicle, and the supplier will provide monthly billings for each vehicle. Fuel will be available at any of the supplier's outlets - self-serve and full service. It will be the responsibility of Unit Heads to ensure the requirements for purchase of fuel are followed by vehicle users. The Procurement Officer will provide detailed procedures for fuel purchases. Researchers who operate vehicles through funding provided by a grant must apply for a credit card for fuel for the vehicle operated under the grant.
2. When it is not feasible to use the services covered by the credit card, fuel required may be purchased by cash or use of personal credit cards. In all cases, the University vehicle number and vehicle license must be shown on the invoice.