Computer Standards

Approval Date: 2013-09-05

Effective Date: 2013-09-05

Review Date: 2017-09-05

Vice-President (Administration & Finance) through the Director of Information Technology Services

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To outline the authority and responsibilities for standards associated with computing resources at Memorial University.


University owned computing resources.


Authorized User - An individual permitted to make use of University Computing Resources. Authorized users include faculty, staff, students, retirees, alumni, and visitors who have an association with the University that grants them access to University Computing Resources.

Computing resource(s) - all devices (including, but not limited to, personal computers, laptops, USB keys, PDA, and Smart phones) which are used to access, process, or store University data. Computing resources may be University; single- or multi-user; individually assigned or shared; stand-alone or networked; stationary or mobile.

Institutional Technology Services (ITS) - The various technology service providers for Memorial University campuses (Marine Institute – Information and Communications Technologies (ICT), Grenfell campus – Computing and Communications (C&C), Harlow campus – Systems, St. John’s campus – Information Technology Services (ITS)). 

The University - Memorial University of Newfoundland

Unit Head - For the purposes of this policy, unit head is the term used to mean Deans, Department Heads, Division Heads, Heads of Schools, Directors, Executive Directors, the University Librarian, the University Registrar, Associate Vice-Presidents and Vice-Presidents, as applicable.

University funds - funds administered by the University including operating funds, research grant funds and trust funds.

University Owned - All Computing Resources purchased by Memorial University through university funds.

University Wide - refers to all campuses of The University and affiliated sites.


1.0 General

Standards for approved computing device configuration shall be set by ITS for each campus and reviewed at least annually, with appropriate consultation.  The standards may be revised by the ITS in response to technological advancements and user/unit requirements.

2.0 Responsibility

Unit heads are responsible to ensure compliance with this policy and its related procedures. This responsibility may be delegated.  Any such delegation must be in writing.

3.0 Device Configuration Standards and Non-Compliance

ITS are responsible to have training and resources to support equipment that meets defined standards.  ITS will provide ‘best effort’ support for equipment that does not meet defined standards. ITS have the right, under this policy, to refuse to connect equipment, which does not meet defined standards, to the campus network.

 4.0 Exceptions

Exceptions can be granted to units/users who require computing resources that do not comply with outlined standards. Requests for exception must be endorsed by the requestor’s Unit Head, as well as the head of the applicable campus ITS.

Related Documents:

Computing Device/Resources Standards – St. John’s campus
Computing Device/Resources Standards – Marine Institute
Computing Device/Resource Standards – Grenfell Campus
Computing Device/Resource Standards - Harlow (See St. John's campus)
Electronic Data Security Standards
Electronic Data Security policy
Appropriate Use of Computing Resources policy
Telecommunications policy
Purchasing policy
Data Removal policy
Tangible Asset Administration policy

There are no procedures associated with this policy.

For inquiries related to this policy:

Information Technology Services (709) 864-8116

Sponsor: Vice-President (Administration & Finance)

Category: Operations

Previous Versions:

There is at least one previous version of this policy. Contact the Policy Office to view earlier version(s):

Approval Date:N/A, Effective Date:2013-04-09

Approval Date:N/A, Effective Date:2000-07-28


University Policies

230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000