Minutes of the MUNFA General Meetings
Tuesday, April 16, 1996 - 7:30 p.m.
HSC Main Auditorium


The meeting was called to order by the Chair, C. J. Dennis, President of MUNFA. Sir Wilfred Grenfell College participated by teleconference.

The Chair noted that the reports of the Economic Benefits Committee, the report of the MUNFA representative to the Employee Assistance Program Steering Committee and the report of the MUNFA Status of Academic Women Committee were distributed at the meeting.

  1. Approval of Agenda

    The agenda was accepted as distributed.

  2. Approval of Minutes of General Meetings

    (G96:001) MOVED (J. Church/J. Bear) that the minutes of the General Meeting of October 25, 1995 be accepted.
    Motion Carried


    (G96:002) MOVED (P. Rice/J. Church) that the minutes of the General Meeting of November 1, 1995 be accepted.
    Motion Carried


  3. Matters Arising from General Meeting Minutes

    A. November 1, 1995: There were no matters arising from minutes of November 1.

    B. October 25, 1995:

    a. MUNFA Complaint to Labour Relations Board: The Chair reported that MUNFA has withdrawn its complaint to the Labour Relations Board regarding the administration's unfair labour practices. The Labour Relations Board has accepted MUNFA's withdrawal.

    b. Cooperative Education Coordinators (CECs): The Chair reported that the Supreme Court Trial Division has not yet heard this case. The Labour Relations Board had denied MUNFA's application to include the CECs in the MUNFA bargaining unit. Informal discussions took place between the CECs, the MUNFA lawyer and representatives of the MUNFA Executive regarding the CECs establishing their own bargaining unit. The CECs are considering this option and will report back to the MUNFA President.

    c. T4s/T4As: The Chair reported that the Joint Association/University Relations Committee has considered the issuing of T4As for extra teaching. MUNFA has recently been advised that Human Resources was uncomfortable with recording credit courses on T4As and sent a letter to Revenue Canada for a ruling. Revenue Canada has advised that T4As are to be used for non-credit courses only.

  4. President's Report

    a) The President reported that most of the recent activities of MUNFA were focused on negotiations, and have been reported elsewhere. The 1996-99 Collective Agreement was ratified by the Board of Regents on February 8 and by the MUNFA membership on February 15. The Division of Labour Relations has informed MUNFA that the 1996-99 Collective Agreement is in the process of being designed and printed. It should be completed by mid-May and will be distributed to the membership within a week of completion of printing.

    b) The financial outlook for the University is not yet clear. This will depend on the provincial budget, which is expected in the first week of May.

    c) Voluntary Early Retirement Incentive Programme (VERIP): The MUNFA President reported that both MUN and MUNFA agreed to vary Clause 25.16 of the Collective Agreement from 'April 30, 1996' to 'May 31, 1996.' ASMs had until April 15 to return signed early retirement contracts. MUNFA has not yet been advised of the take-up. There is a 10-day period after MUNFA is advised of the names of people taking early retirement before the contracts are finalized. The administration had earlier reported that 63 of the 196 eligibles had indicated an interest in the VERIP.

    d) A-89-03 (Y-value): This matter is proceeding slowly. The Supreme Court will meet in early May to set a date for a hearing, which will probably be in May or June.

    e) MUNFA Staff: The MUNFA President reported that Kim O'Reilly was hired on October 19, 1995 to replace Susan Goulding. Ms. O'Reilly has completed her six-month probationary review and her appointment has been confirmed by the MUNFA Executive.

  5. Treasurer's Report

    The MUNFA membership received, prior to the general meeting, a copy of the Interim Financial Statement for 1995-96 and the Proposed Fees and Budget for 1996-97. The Treasurer noted in terms of expenditures for this year, duplicating costs were high due to negotiations. The refreshments for this year were also high as the CAUT Defence Fund Trustees met in St. John's and MUNFA hosted a reception.

    In reference to the proposed budget for 1996-97, the membership dues will be affected due to a take-up in the Voluntary Early Retirement Incentive Programme (VERIP). These numbers have not yet been confirmed.

    (G96:003) MOVED (K. Morris/B. Schrank) that as of July 1, 1996, MUNFA members in the bargaining unit shall pay membership fees by payroll deduction at the same rate as last year, that is, 8.5 mills (0.85 of 1%) of their salary.

    Motion Carried


    (G96:004) MOVED (K. Morris/J. Church) that as of July 1, 1996, members of MUNFA who are excluded from the bargaining unit because of their status as clinical faculty or as administrators, shall pay membership fees, at the mill rate of 8.5 mills (0.85 of 1%) based on the median salary for their rank among all other members of the bargaining unit minus CAUT Defence Fund dues and the MUNFA Strike Fund Levy.

    Motion Carried


    (G96:005) MOVED (K. Morris/B. Schrank) that as of July 1, 1996, MUNFA members who are Laboratory Instructors shall pay a membership fee of $120 per year.

    Motion Carried


    (G96:006) MOVED (K.Morris/W. Schrank) that MUNFA fees shall include a $1.00 per pay period levy for the Strike Fund.

    Motion Carried


    (G96:007) MOVED (K. Morris/N. Golfman) that as of July 1, 1996, members who are Cooperative Education Coordinators (CECs) shall pay membership fees at the mill rate, that is, 8.5 mills (0.85 of 1%) of their salary minus CAUT Defence Fund dues and the MUNFA Strike Fund Levy.

    Motion Carried


  6. Report of MUNFA Triennial AF&G Committee Evaluation Committee for the Period September 1, 1991 - August 31, 1994

    The report of the MUNFA Triennial AF&G Committee Evaluation Committee was distributed to the membership. The report covers the period September 1, 1991 - August 31, 1994. The Chair noted that the Executive are in the process of considering the recommendations contained in the report. The matter will be brought to the membership at the October 1996 General Meeting.

  7. Collective Agreement Administration

    a) Report from Academic Freedom & Grievance Committee: The Chair, Averil Gardner, reported to the membership on AF&G matters. Since the last report, the AF&G have had twelve (12) individual grievances filed and four (4) association grievances. Four (4) arbitrations are scheduled for the near future. It is possible that two more arbitrations may be scheduled. The AF&G Committee have received numerous queries from members which may result in grievances. The queries addressed by the AF&G included, but are not limited to, teaching assignments, denial of promotion, denial of tenure (although at present there has been no tenure denial), and the improper handling of student complaints. Eleven (11) grievances have been satisfactorily resolved since the last report.

    The AF&G Committee is concerned with the delay in the processing of grievances by the administration. Another problem in recent months has been the impatience of senior administrators with the terms of the MUN/MUNFA Collective Agreement as it pertains to grievances. The V.P. (Academic) publicly stated (in writing) that the procedures and appointments of administrators is not the business of MUNFA. This statement is in direct conflict with the document Policies and Procedures Governing the Appointment, Review, Promotion and Tenure of Academic Administrators which is appended to the Collective Agreement, and forms part of the Collective Agreement.

    The administration has proceeded with a case of dismissal for cause which is the most extreme form of discipline. The matter is ongoing and as far as the AF&G can establish the administration has violated the Collective Agreement. It appears that the condition outlined in Clause 19.13 has not been met by the administration.

    MUNFA has initiated an association grievance regarding the university's violation of Clause 1.10, Article 3 and other relevant sections of the Collective Agreement. A memo dated 4 March 1996 from the V.P. (Academic) to Deans, Directors and SWGC's Principal indicates the intention of the V.P. (Academic) to determine the result of the work of the equivalencies committees. The Executive distributed an information bulletin to the membership on this issue (ref. IB 1995/96:67).

    MUNFA has received a copy of a memo from the V.P. (Academic) regarding a search for a new Dean of Graduate Studies. A search for a dean is included in the document Policies and Procedures Governing the Appointment, Review, Promotion and Tenure of Academic Administrators. Clause III.4 of the Policies and Procedures document indicate the possibility of an internal search. If there will be an internal search it should be decided by the V.P. (Academic) in consultation with the Search Committee. The V.P. (Academic) has declared there will be an internal search prior to the Search Committee being struck.

    The AF&G Chair noted that the AF&G Committee has a liaison representative from the MUNFA Executive. Karen Morris has served in this capacity for many years. Professor Gardner thanked Ms. Morris for her time and commitment to the AF&G Committee.

    The AF&G Chair noted that she has experienced on many occasions at grievance meetings a lack of familiarity on the part of the administration, not only with the Collective Agreement clauses, but with the case at hand.

    b. Report of the Joint Association/University Relations Committee (JAUREC): The President reported that the MUNFA members of the JAUREC consist of himself, Noreen Golfman (Vice-President) and John Bear (Secretary). Dr. Bear was appointed to replace the Past-President, Mark Graesser, who resigned from the MUNFA Executive last year.

    The President reported that MUN and MUNFA had agreed to a Memorandum of Agreement in 1995 to convert the appointment of six long-term contractuals to tenure-track positions. Dr. C. Daley (Engineering) asked the President to explain why MUNFA would not agree to a variance of the Collective Agreement to convert the appointment of three faculty members in Engineering from contractual to tenure-track. The President replied that the MUNFA Executive considered the requested variance and agreed that the three individuals did not meet the criteria of the previous six individuals whose appointments were converted. The President and other members reiterated that if the Faculty of Engineering wished to fill three tenure-track positions, the Faculty should follow the appropriate advertising and search procedures of the Collective Agreement.

    The Association has had discussions with the administration regarding the position of the Henrietta Harvey Chair. These discussions have moved to a forum of discussion with the Dean of Arts.

    MUN and MUNFA have previously held successful information sessions for the Chairs of Promotion and Tenure Committees. It is understood that this session will be held again in the Fall of 1996.

    c. Employment Equity Committee: There was no report from the MUNFA representatives on the Employment Equity Committee.

    d. Joint Sexual Harassment Advisory Board: There was no report from the MUNFA representatives on the Joint Sexual Harassment Advisory Board.

  8. MUNFA Committee Reports

    a. MUNFA Scholarship Endowment Trust Fund Committee: The membership received prior to the General Meeting a written report of the Scholarship Committee.

    b. Employee Assistance Program Steering Committee: A report of the MUNFA representative to the Employee Assistance Program Steering Committee was distributed at the General Meeting.

    c. Status of Academic Women Committee (SAWC): A report of the MUNFA Status of Academic Women Committee was distributed at the meeting. The SAWC submitted to the MUNFA Proposals Committee several proposed changes to the MUN/MUNFA Collective Agreement and asked that the Proposals Committee respond to the SAWC about what happened to these suggestions.

    d. MUNFA Pension Committee: A report of the MUNFA Pension Committee was distributed to the MUNFA membership prior to the General Meeting. It was suggested that questions regarding the report of the Pension Committee be directed to Ray Clark (Chair).

    e. MUNFA Economic Benefits Committee (EBC): A report of the MUNFA Economic Benefits Committee was distributed at the General Meeting. The Chair of the EBC, Cathy Penney, was at the General Meeting and answered questions from the membership. Dr. Penney reiterated that members are encountering problems with the special authorization procedure for payment for drugs. A Drug Appeals Committee has been established to review this matter. Dr. Penney noted that the MUNFA members of the Board of Regents Employee Benefits Committee have continually spoken out at meetings to express the frustrations encountered by MUNFA members with the Blue Cross coverage.

  9. Other Business

    a. Dr. S. Wolinetz (Political Science) reported that when he submitted a claim for reimbursement of PDER (Professional Development Expense Reimbursement), he was referred to a booklet 'Travel Guidelines.' Dr. Wolinetz asked if MUNFA were aware of the booklet. The Chair replied that the matter was raised at JAUREC and MUNFA asked that all faculty members receive a copy of the booklet. The administration responded that it would be expensive to meet MUNFA's request but agreed that all Department Heads would receive a copy of the booklet and advise department members that the booklet was available in the Head's office.

    b. Dr. C. Daley (Engineering) referred to the results of the 1996-97 Executive election. Dr. Daley stated that there appeared to be some patterning of the votes. This statement led to a general discussion of the membership.

  10. Adjournment of Meeting

    (G96:008) MOVED (G. Paterno/S. Wolinetz) that the meeting adjourn.

    Motion Carried

    John C. Bear
    President, MUNFA
    Approved at General Meeting October 22, 1996