TO: All MUNFA Members FROM: The MUNFA Executive Committee DATE: January 15, 2007 SUBJECT: TRAVEL FUND DISBURSEMENTS
In February 2000, MUNFA and the administration signed a Memorandum of Understanding concerning the disbursement of travel funds under Article 26 of the Collective Agreement. The signing of this Memorandum resolved an Association Grievance that was filed in 1998 when MUNFA discovered that portions of the Travel Fund, allocated to particular units in the University, had remained unspent even though Academic Staff Members (ASMs) in those units had not been fully reimbursed for their travel expenses. It is important to understand that the formula in the Collective Agreement ($600 x the number of ASMs in the unit) is used to determine the amount in the Travel Fund for each Academic Unit. Each unit is then left to determine how the funds will be allocated for travel expenses.
MUNFA and the administration have agreed that any unspent balance in an Academic Unit's Travel Fund at the end of the year should be divided, in a proportional way, among ASMs in that unit who had submitted travel expense receipts for which they had received incomplete reimbursement.
MUNFA has closely monitored travel reimbursements since 1997/1998 and will continue to do so to ensure that unspent, year-end balances are divided among ASMs whose travel expenses in that year were not fully reimbursed. In the meantime, it is important that Members, when they file travel claims under Article 26, include all of their travel-related receipts. Failure to do so may mean that they will be ineligible for reimbursement later if money remains in the Travel Fund at the end of the fiscal year. Account numbers for travel under Article 26 are 76015 and for international travel 76165.