The photo gallery capabilities of Site Builder are useful for presenting large numbers of images in an organized and functional manner.
Step 1: Contact Web Content Services and request that the capability be added to your page.
Step 2: A local Admin must give you access to the Gallery technology. They do this by editing your User Information in the Manage users Admin section. In the Edit User tab, click the Features checkbox next to "Photo Gallery". Save the changes.
Step 3: To start accessing the gallery click Photo Gallery (located in the "Manage" menu of the Content section of Site Builder). If it is not there, your site does not have the photo gallery capabilities turned on yet OR your administrator has not granted you access.
The gallery technology organizes your photos into three descending catagories: Galleries, Albums and Photos.
Photos are contained withing Albums and Albums within Galleries, much like files within folders within filing cabinets. You can create multiple Albums within a Gallery, and even multiple Galleries if need be.
To create a Gallery, enter the Title and description in the "Add new Gallery" section at the bottom of the Photo Gallery page.
For example, you might enter "Campus photos" as the title and "A collection of different photos of the University campus" as the description. Both of these fields will appear on the final page, but only the Title is required.
Once created, you will be able to see information about the data contained in the Gallery, including the number of Albums, the total number of Photos in the contained Albums, and the total disk space used on the server.
To view a mockup of your gallery, click the icon. To edit the title and description, use the button. Use the icon to delete your gallery and all contained albums and photos. To add or edit an album within a Gallery, use the icon.
Adding an Album
To add an album to a gallery, use the icon next to the Gallery you want to place the new album in. At the bottom of the page that loads, you will see a set of fields which you will need to fill out.
The first field is the Title, which should be a few words to identify the contained photos. The Description field should contain a longer, more indepth description of the contents. The Keywords field should contain a few words that describe the contents of the album for search engines.
Finally, the Visible field allows you to choose yes or no. If you are creating a work in progress, and don't want the album to be added to the list of albums in the Gallery yet, select no. Selecting yes will add the album to the Gallery page immediately, without any photos within it. Albums which are visible will have a icon next to them, while invisible Albums will have a icon. To switch from visible to invisible, or vice versa, simply click this icon.
Similar icons to those in the Gallery page will appear next to the Album you create. The only difference here will be the icon. This icon will allow you to add and edit the list of photos in this album.
Changing the Album order
At the bottom of the Album page you will see a tab that says "Change Order". Click this tab and you will be able to rearrange the order that the Albums in the Gallery appear on the Gallery page. You can do this by clicking an album name in the list and using the up and down arrows to move its position within the list. Once you're done, save your changes.
Moving an album
Albums can be moved from one Gallery to another if you have more than one. Simply select the checkbox next to an album and below the list of albums you will find a dropdown of the different Galleries. Select one, and click "Move".
By clicking the icon next to an album, you will be able to add and edit the photos contained within the album.
There are two options for adding photos to an album - one at a time, or in a batch of up to 10 at a time. Both options are located at the bottom of the Manage photos page. Simply fill out the required information fields, then use the browse button to search your computer for the image file. Then click "Add Photo to Album".
When adding a single photo, you can enter information such as a caption and keywords. If a photo has a caption, the thumbnail will appear on the Manage Photos page with a yellow border. Images without captions appear with white borders.
If you are uploading multiple images at once, the batch upload does not allow you to add a caption during the upload process. The batch upload tab will give you 10 fields to browse your computer for 10 seperate photos. Once you have all the photos selected, click "Batch Upload photos". This type of upload will take a little longer.
Editing the Photos
There are two types of editing with the photos in your Album.
The first is editing the information, such as the caption and keywords. You can do this by clicking the button next to the photo's thumbnail, adding the information in the Edit Photo tab and then clicking "Save changes to photo". This is useful for adding captions to batch uploaded photos.
The other form of editing is done with the icon. This icon will open a new window where you can view your image and make changes to the actual photo. These changes will be saved in the database, and not on your computer. For more information about the photo editing window, read the primer, available in the edit window that appears when you click the icon.
To rearrange the order in which the photos appear on the page use the up and down arrows positioned next to the thumbnails. To move photos from one Album to another, including those in other galleries, simply check the box next to the thumbnail and select a new album from the dropdown list below the thumbnails and click "Move".
After you have set up a gallery database, the final task is to create the web page on which your gallery database will be shown.
To do this, return to the Content section. At the bottom, below the "Create new Page" button is the "Create new Gallery Page" button. Click this and fill out the filename and choose the gallery from the dropdown list. Click the "Add Gallery Page".
This Gallery page will now be listed in the Directory with a icon next to it. The page will have the left-hand menu of its parent section, but cannot have Essential Links listed to the right.