Students registering for fall courses at Memorial University of Newfoundland are being reminded they must have a university e-mail address to receive critical information they will need to enroll for their courses.
The Office of the Registrar is implementing the changes as part of an on-going effort to improve the registration process.
As students gear up to start choosing their courses for the fall, the office will be using @mun.ca e-mail accounts to communicate with students.
University officials emphasize that the new policy is important because it provides Memorial with a formal, reliable and secure means of e-mail communication with students, faculty and staff.
“Usually, with fall registration approaching, we would mail out Permits to Register letters that let students know their date and time to register,” explained Julie Green, enrolment services manager at Memorial.
“Once students have registered we would then mail out an Enrolment Verification that details the course registration. The change means that these two communications will be sent to @mun.ca e-mail accounts from now on. We are sending a letter to all students who are eligible to register for the fall notifying them of this important change.”
The university is now ensuring that message gets out to these students. There are upwards of 22,000 undergraduate and graduate students who are eligible to register for courses this fall.
Ms. Green said the Registrar’s Office is encouraging students to set up and continually monitor their @mun.ca e-mail accounts in order to communicate with officials.
“The Office of the Registrar recognizes the increasing mobility of the student population and the challenges this presents to getting important information to students,” she said. “E-mail accounts such as gmail and hotmail are problematic in that they are easily spoofed by others and we have no way of knowing that the students are getting our e-mails. The @mun.ca e-mail accounts are secure, address privacy concerns and allow the potential of instant communication with the entire university community should there be an emergency.”
Fall registration for eligible undergraduate students officially begins on July 15, with grad students eligible to register as of Aug. 4.
Ms. Green said registration is a time-sensitive matter for all students who need to register as close to their assigned time as possible to ensure optimal availability of courses.
“Although the university works very hard to respond to registration demands, students must be aware of the number of seats available in a given section of a course,” she said. “Once those seats are taken we cannot go back in time to create space in particular sections of courses for individual students who may have been late to register. This could result in students not getting their best possible schedule.”
Students who do not have a @mun.ca e-mail account can set one up by going to the my.mun.ca website. The initial login is based upon their Memorial Self Service login. For questions regarding registration, students can call the Registration Helpline at 709-737-4445 or e-mail firstname.lastname@example.org from their @mun.ca e-mail account.