Apply in writing to the manager of recruitment, classification and job evaluation, requesting that your position be reviewed for reclassification. You will receive an acknowledgement letter requesting completion of a job fact sheet/update, the reasons why you feel your current classification is inappropriate and what you think the appropriate band level and classification title should be. Upon receipt of the completed Job Fact Sheet/Update, the Department of Human Resources will write your department to obtain comments on your request. Upon
receipt of all requested information, your classification request will be scheduled for review.
In conducting the review, a personnel officer will interview you to obtain additional information, clarification and elaboration of the Job Fact Sheet content, and a site tour may also be conducted; then the personnel officer meets with your immediate supervisor and dean/director/department head to obtain their comments on the review.
After the interviews have been conducted, the personnel officer prepares a summary report of the interview information. The Job Fact Sheet/Update and the summary report are then forwarded to the rating committee, to be rated using the AIKEN Plan. The committee's results are tabulated to determine the appropriate band level. The Department of Human Resources notifies you in writing of the result.
 

Who should I contact if I have questions when completing my Job Fact Sheet/Update?

All queries should be directed to the Department of Human Resources, specifically the Recruitment, Classification and Job Evaluation section at 737-7401. The job evaluation committee members are an excellent source of information; however, for consistency, questions on job evaluation and classification review procedures should be directed to this section.
 

Does my supervisor have to sign off on my Job Fact Sheet/Update?

Yes, supervisors must sign off on the Job Fact Sheet/Update. Signing the Job Fact Sheet/Update does not mean the supervisor supports the classification review. Their signature means the supervisor has reviewed the Job Fact Sheet/Update and either agrees or disagrees with the content. If there is disagreement in the comments between  the employee and the supervisor or dean/director/department head, the Job Fact Sheet will be sent to the Disagree Committee for resolution prior to conducting the classification review. Supervisors have an opportunity during the classification review process to discuss their level of support of your request.
 

Has the classification review process changed under job evaluation?

In two aspects the process has changed: employees now complete an 18-page questionnaire instead of  the two-page form used previously; and the decision on classification level is now made by a committee of peers using the AIKEN Plan, instead of by the Department of Human Resources using classification specifications.
 

Can I appeal the decision? How are appeals conducted?

Yes. If you apply for reclassification and are not satisfied with the results, you have the right to apply for appeal of the classification decision in writing to the chair of the Appeal Committee within 10 days of receipt of the written classification decision. The chair of the Job Evaluation Appeal Committee, determines if your appeal can be heard, based upon established criteria. The chair meets with the appellant, who may have a shop steward present, to discuss the request. The chair will then forward this information to the other members of the Appeal Committee who will re-rate your Job Fact Sheet/Update using the AIKEN Plan. The Appeal Committee consists of trained raters who did not rate your Job Fact Sheet/Update as part of the initial classification review request. The chair will notify you in writing of the decision. Reclassification actions,
as a result of a successful appeal, are retroactive to the date the Department of Human Resources received your initial request for classification review.

If you have further questions please contact Mary Clarke, manager of recruitment, classification and job evaluation, 737-4557.