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FAQ

If you cannot find the answer to your question or need more information, please contact the IAPP Office:

Telephone: (709) 737-7949
Email: selgohary@mun.ca

General

  • What is ATIPPA?
  • What is a record?
  • What is an ATIPP request?
  • Who do I contact at Memorial if I have a question about ATIPPA?
  • Do I have to file a formal request under ATIPPA to access information about Memorial University or about me?
  • How do I file a request for information in the custody or under the control of Memorial University?
  • How much will it cost to obtain general information?
  • How much will it cost to obtain personal information about myself?
  • How long must the university keep my personal information?
  • What exactly is personal information?
  • What about PIPEDA?
  • Can employees have open access, via computer or hard copy, to student information?
  • Is a verbal consent to use photographs for marketing purposes adequate or should waivers be signed where students are identified or identifiable?
  • Are personal records of an employee that are located on University property accessible under ATIPPA?
  • How long must application forms for unsuccessful candidates or unsolicited application forms be kept?

Academic

  • Will a student be able to access a letter of reference that was submitted in confidence when s/he is the subject of the information?
  • Can the Registrar release a student's address/phone number to a faculty member who is teaching the student?
  • Can a faculty member ask a student for personal information?
  • Can student grade lists be posted?
  • How should marked exams, lab reports, and essays be distributed to students? Can they be left on a table in the hallway or in the classroom so that students can retrieve them on their own? Do they need to be returned in sealed envelopes?
  • Can employees have open access, via computer or hard copy, to student information?
  • Can the University release student information to a collection agency when a student has outstanding accounts?
  • Is a verbal consent to use photographs for marketing purposes adequate or should waivers be signed where students are identified or identifiable?
  • Does e-mail correspondence received from students need to be retained for a specific length of time?


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