for Study/Work Abroad
Pre-Departure Check List in
While international travel can provide numerous opportunities
for students and student employees to gain valuable education and
cross-cultural experiences, travel always involves some risk.
Travellers may become ill while in transit and on-site. Concerns
about this upcoming academic year, in the context of the H1N1
pandemic, have led to the creation of the health checklist for you
to read through as a guideline to assist you to prepare yourself
While H1N1 is a newer threat, it is not the only illness that you
may be exposed to while travelling. It is critical that you
consider your own protocol to put in place to enable you to
confront health-related risks and provide you with the basic means
of addressing illness if it develops.
___ I am enrolled in a health insurance plan, have purchased
trip cancellation insurance and am aware of the terms and
conditions governing both. (Most MUN students are enrolled in a
student union plan or their parents’ plans - these may
provide comprehensive travel medical coverage. Travel agencies can
also provide recommendations for purchasing insurance.) You should
determine and plan if, for you, your insurance covers:
- repatriation/air evacuation in case of critical illness or
- parental bedside visits to host country in case of critical
- follow-up care (home care, hospital care).
- medical emergencies arising from/related to pre-existing
- travel to locales for which Canada has issued a travel
___ I have contacted my health insurance provider to learn how
to proceed if I become ill and require medical attention, and have
the following information:
- the phone number and/or the email to contact to open a
- a list of recommended hospitals at my destination(s)
- how the payment for coverage is arranged.
___ I have arranged for a credit
card that can ensure I have adequate financial resources in case
I become ill and need to pay for
medical costs upfront.
___ I have visited my family doctor/clinic for advice on
preventing/managing illness while travelling abroad, and have
received all necessary vaccinations and medications. Any
pre-existing medical conditions have been fully discussed with my
___ I am aware that the Public Health Agency of Canada highly
recommends availing of the H1N1 vaccine as a preventive measure.
This recommendation is supported by the Provincial Department of
Health and Community Services and the vaccine is currently
available in our province. As a student travelling abroad, I may
wish to consult a physician to discuss taking this vaccine before
departing for study.
___ I have spoken with my exchange coordinator, co-op coordinator
or workplace supervisor, or faculty contact to obtain their advice
- which hospital/clinic to go to in the city/region I will be
- whether I will be able to receive medical attention in English
or access to interpretation services.
- how hospitals/clinics/doctors will accept payment (credit card,
cash, etc.) for medical services and what the usual fees for
- how to call an ambulance or otherwise obtain emergency medical
attention in my destination country.
___ I have made arrangements to meet with the contact in the
host institution OR project manager/supervisor in the workplace.
Lacking this, I have made arrangements in advance for a support
person to help me settle into the destination country, and provide
advice and assistance as necessary.
___ I have identified a local contact: someone who will
advocate for me, help me seek medical care and follow-up care, and
with whom I will share personal contact information should I
contract any illness.
___ I know how to identify H1N1 symptoms (which include fever,
cough, runny nose, sore throat, body aches, fatigue and lack of
appetite and could also include chills, diarrhea and vomiting).
Realizing these are the same symptoms of many other illnesses --
some more and some less serious -- if my symptoms worsen I know how
to obtain medical attention.
___ I have discussed my destination country’s healthcare
system, including H1N1 preparedness and plans (if any exist), with
my exchange coordinator/co-op coordinator/faculty contact.
___ If I am going on an excursion to another country aside
from my destination country, I have informed myself as to that
country’s health system and how to access emergency health
___I have registered my information with the Department of Foreign
and signed up to receive their listserve messages while
I am abroad (http://www.voyage.gc.ca/index-eng.asp).
___ I have updated my overseas contact information in the
MUN Self-Service site
in case staff from the
University needs to contact me for any reason.
___ I have a communications plan in place should I become ill
or am quarantined and unable to attend classes or work. This
- Ensuring smooth communication with home: long distance calling
cards, looking into using a mobile phone or laptop in the host
- Knowing who to communicate with on my home campus in case of an
- Using MUN Self-Service to report illness in order to avoid
academic consequences of losing class time or terminating work
terms or externally funded internships.
- Carrying phone numbers/emails of anyone else that needs to be
contacted should I be unable to attend classes or work.
___ I have notified my next-of-kin that I will be travelling
abroad and their contact information has been left with my faculty
contact/exchange or coop coordinator at home and also with my
I hereby give consent to the university to contact
____________________________________ (parent/guardian/other) in the
event of an emergency while travelling abroad.
Student Number: ________________________________
Witness name (printed)____________________________
Witness signature ________________________________
All information requested on this form will be used solely
for the administration and management of the Event/Program and is
only collected for purposes related to your health and safety and
in relation to the provision of your medical care. It will be used
for no other purpose and will not be disclosed unless required by
law. Personal information is collected under the general authority
of the Memorial University Act (RSNL 1990 Chapter M-7).
Questions about this collection and use of personal information may
be directed to the Director, Enterprise Risk Management at