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Vol 38  No 7
December 15, 2005


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Protecting personal information at Memorial

By Jeff Green

Memorial University recently appointed its first Information Access and Privacy Protection (IAPP) co-ordinator. Rosemary Smith began Oct. 5 and will report to Kent Decker, vice-president (administration and finance).

The IAPP Office will assist the university in complying with the provincial Access to Information and Protection of Privacy Act and other pertinent legislation, as well as developing best practices in information access and privacy protection matters. “Protecting the personal information in its care is an important responsibility of the university,” explained Ms Smith. “A great deal of personal information is held electronically and the expansion of telecommunications services and interconnection of data networks mean that we must put into place measures to limit the collection and use of personal information and to secure the data from unauthorized access.”

Ms Smith will help oversee the development of policies, procedures and guidelines to help the university comply with access and privacy legislation.

“Among other things, I will be developing an education and training program for staff and faculty, responding to formal access to information requests, and developing tools and procedures to assist university staff in implementing good access and privacy practices in their units,” said Ms Smith. “As a resource for the university in IAPP matters, I am available to provide advice and answer questions.”

A new IAPP advisory committee was recently established. Ms Smith said 12 individuals from the university community will provide valuable guidance, particularly in the development of policy and best practices for the university.

Prior to being appointed IAPP coordinator Ms Smith worked in the President’s Office. She was also employed with the provincial government for 11 years, the last two of which were as manager of the ATIPP co-ordinating office. Ms Smith graduated with distinction from the University of Alberta’s Information Access and Protection of Privacy Program in May 2004. She is currently completing a certificate in public administration at Memorial.

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