Schedule of Reimbursable Expenses

Private Overnight Accomodations

Per Diem Allowances

Incidentals

Home Hosting

Restaurant Hosting

Vehicle Mileage Allowance

Taxis

 

Private Overnight Accomodations

The standard rate for private overnight accomodations is $25.00 Canadian per night in Canada and $25.00 US per night in the United States and other countries.

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Per Diem Allowances 

 Canada

U.S. or other

Countries

Breakfast10.0010.00
Lunch15.0015.00
Dinner25.0025.00
 50.0050.00
CurrencyCanadian(US)

 

Tips or gratuities are included as part of the per diem amount.

Employees are entitiled to claim for breakfast when they begin travel status 2 hours or more prior to the beginning of their regularly scheduled work day.

Employees on travel status are entitled to claim for dinner when they are unable to return to headquarters or their place of residence until at least 2 hours after the end of their regularly scheduled work day.

Employees travelling for less than one day which does not involve overnight stay are entitled to claim the applicable meals only.  The individual meal rates (including gratuity) are detailed above.

Employees on extended travel in one general location (in excess of 30 days) should obtain alternate accommodations (apartment, boarding house).  the per diem rate in this circumstance will be 50 per cent of the above rates for the entire duration of the travel.

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Incidentals

For persons travelling in excess of two consecutive nights, an extra $5 per day will be added to the meal per diem to cover the costs associated with personal telephone calls, laundry, gratuities, dry cleaning, valet services and other incidentals associated with travel away from home.

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Home Hosting

The maximum to be reimbursed:

 Receptions   - $10.00 per person to a maximum of 25 individuals

Luncheon     - $15.00 per person

Dinner         - $25.00 per person

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Restaurant Hosting

The maximum to be reimbursed:

Breakfast       - $15.00 per person

Luncheon       - $25.00 per person

Dinner           - $50.00 per person

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Vehicle Mileage Allowance

The mileage reimbursement rate for the period October 1, 2017 - December 31, 2017 is 36.19 cents/kilometer.

 

October 1, 2017 - December 31, 2017 36.19 cents/kilometer
July 1, 2017 - Septmeber 30, 2017 35.34 cents/kilometer
 April 1, 2017 - June 30, 2017 36.69 cents/kilometer
 January 1, 2017 - March 31, 2017 37.55 cents/kilometer

 

Current & Historical Rates

The Board of Regents, at its meeting on October 20, 2005, approved the adoption of the Provincial Government's "Kilometer Rate Adjustment Formula" effective October 1, 2005.  the kilometer rate adjustment formula includes:

1.  Base Fuel Rate - The base fuel rate for calculating fuel costs is 79.4 cents per liter.

2.  Fuel Price - "Fuel prices" shall be those set by the Petroleum Pricing Office for the Avalon Region (Zone 1).

3.  Adjustment formula -  

a. The "base kilometer rate(s)" shall be adjusted (up or down) on each of the "adjustment dates"  based on the difference in the "fuel price" on the "adjustment date" and the "base fuel rate"  multiplied by 1/10.

b.  Kilometer rates shall be rounded to two decimal places after the dollar ($0.00)

4.  Adjustment Dates(Quarterly Adjustment) - The first adjustment date was October 1, 2005.  The kilometer rate shall be adjusted based on the "Adjustment Formula" and on a quartly basis as follows:  January 1st, April 1st, July 1st & October 1st. 

5.  Reimbursement Rate - Reimbursement shall be at the rate(s) in effect on the date of travel. 

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Taxis

When an employee is travelling between their normal place of residence and the airport (or nomral drop-off point of a commercial carrier), reimbursement shall be actual taxi fare to a maximum of $55 each way for St. John's and $60 each way for Corner Brook.

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Contact

Financial and Administrative Services

230 Elizabeth Ave

St. John's, NL A1B 3X9 CANADA

Tel: (709) 864-2530

Fax: (709) 864-2552

becomestudent@mun.ca