Space Planning and Administration
Space Standards & Guidelines
It is the responsibility of each dean and director to ensure that
all units under their responsibility comply with these standards and
guidelines and that all space changes and reassignments are reported
to Facilities Management utilizing proper documentation. It is also
the responsibility of each dean and director to report to Facilities
Management any reduction of faculty, staff or students.
A request for transfer of space from one department to another
must be approved by the dean or deans involved.
Any faculties and/or departments considering the development of
new programs must complete a space review in conjunction with
Facilities Management. This review will determine the space needs of
the new program and if they can be met.
Any change in the use of the space must be reported to Facilities
Management using proper documentation. The documentation required
for space changes can be obtained by contacting the division of Space
Planning and Administration or by visiting our web site at www.mun.ca/facman/forms/.
- Facilities Management Department employees
will be responsible for maintaining the inventory of space, the
physical audits of utilization and the ongoing development and
maintenance of the space management and planning database. This
will be done through the physical inputting of data provided by
units. The Department, in consultation with affected areas, will
also be responsible for creating and providing standard and ad hoc
space management reports for use by decision makers. The
development of web-based software which enables all departments to
view their space utilization on a room-by-room basis has been
completed and is now available through the internet. Facilities
Management employees will be responsible for the maintenance of
- Department Heads and Managers will be
responsible for ensuring data for their sections is current and
accurate. Data to be provided includes space inventory data,
utilization data, and data that identify the uniqueness of the
department. A summary of space utilization will be made available
to the dean or director.
- Deans and Directors will be responsible for
the management of space within their units based on the
corresponding allocation. Requests for additional space beyond
their allocation should be made to the appropriate vice-president
in consultation with the Department of Facilities Management.
- Senior Executive will be responsible for
long-term, strategic implications of space management. Decisions
at this level include significant reallocation of space and
long-term planning of space needs.