The following links to forms required by the University (Enterprise Risk Management) are to be completed by the person-in-charge organizing the field event. All of the ERM forms are to be submitted to Keir Hiscock, along with the Departmental Field Safety Forms. The Department apologizes for some unavoidable duplication in the paper work – we have done our best to minimize.

• Acknowledgement of Group Travel Policies and Procedures – Please read and sign off on this document.
• Group Travel Detail Form** – If you have only a few attendees, names can be transferred onto this form. If, however, there is a class list (e.g., Field School 3905) it is advisable to print off the university course registration from Banner (see Martha Hild) to save duplication. Page two of this document is covered by other Departmental forms. In lieu of filling out page two, please indicate see attached pages.
• Request to Drive on University Business** – If the field activity involves vehicles and drivers, this form must be completed. It includes photocopies of drivers licenses and a requirement to identify two drivers per vehicle. 
• Group Driver Agreement** – If the field activity involves vehicles and drivers, please read and sign off on this document.
• Personal Vehicle Use Agreement - If one intends to use a personal vehicle, please read and sign off on this document. It requires a photocopy of vehicle insurance information. 
• Checklist for Coaches/Supervisors/Leaders Travelling with Groups – Please complete and sign off on this document.

**You must have prior approval before renting a vehicle. You must state that you are renting a vehicle and why on the travel request form under the "Other Details" section of the form. This is all you need to do to get approval to rent a vehicle in North America. If you are renting a vehicle outside of North America, you must see Diane Guzzwell or Keir Hiscock to get special approval from the Department of Enterprise Risk Management. If you fail to get approval before renting a vehicle you may not be reimbursed for the cost of the rental.

Once the ERM forms are completed, they can be submitted to Keir Hiscock, along with the Departmental Field Safety Forms.

The following links to forms required by the University (Enterprise Risk Management) are to be completed by the person-in-charge organizing the field event. All of the ERM forms are to be submitted to Keir Hiscock, along with the Departmental Field Safety Forms. The Department apologizes for some unavoidable duplication in the paper work – we have done our best to minimize.

• Acknowledgement of Group Travel Policies and Procedures – Please read and sign off on this document. 
• Group Travel Detail Form** – If you have only a few attendees, names can be transferred onto this form. If, however, there is a class list (e.g., Field School 3905) it is advisable to print off the university course registration from Banner (see Martha Hild) to save duplication. Page two of this document is covered by other Departmental forms. In lieu of filling out page two, please indicate see attached pages. 
• Request to Drive on University Business** – If the field activity involves vehicles and drivers, this form must be completed. It includes photocopies of drivers licenses and a requirement to identify two drivers per vehicle. 
• Group Driver Agreement** – If the field activity involves vehicles and drivers, please read and sign off on this document.
• Personal Vehicle Use Agreement - If one intends to use a personal vehicle, please read and sign off on this document. It requires a photocopy of vehicle insurance information. 
• Checklist for Coaches/Supervisors/Leaders Travelling with Groups – Please complete and sign off on this document.

**You must have prior approval before renting a vehicle. You must state that you are renting a vehicle and why on the travel request form under the "Other Details" section of the form. This is all you need to do to get approval to rent a vehicle in North America. If you are renting a vehicle outside of North America, you must see Diane Guzzwell or Keir Hiscock to get special approval from the Department of Enterprise Risk Management. If you fail to get approval before renting a vehicle you may not be reimbursed for the cost of the rental.

Once the ERM forms are completed, they can be submitted to Keir Hiscock, along with the Departmental Field Safety Forms.