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The Printing Requisition and Copyright

Printing Requisition and Copyright

Whenever you make a request for staff at the university to copy something on your behalf, you need to let them know the copyright status of the work being copied, e.g. course notes, handouts, exams/tests, syllabus, etc. By filling out the Copyright Box on the Printing Requisition Form you will satisfy that requirement.

Your work may be a combination of two or more of these options. For example, if you mix copyright material with your own work, choose option one and as many of the other options that apply.

If you cannot sign the Copyright Box in person, send an email indicating which of the below statuses apply in lieu of signature to the staff making the copies, e.g. Printing Services, DELTS, etc.

Below, you will find more information about each option:

1. You are the owner of the copyright in the material.

  • You created the work (course notes, handouts, exams/tests, syllabus, etc.) and did not assign or exclusively licence your copyright to anyone else.

  • If this work was published, check your publisher’s contract to confirm that you still have the right to make copies for this purpose.

  • If copyright in the work is owned by Memorial University and you are a university employee, choose this option when you are copying on behalf of the university.

  • If the material is going to the university Bookstore for sale, this work must go to the Copyright Office before printing even if you are the sole copyright owner.

2. The materials you seek to copy qualify as a fair dealing pursuant to Memorial’s Fair Dealing Requirements;

  • Become familiar with the Fair Dealing Requirements before checking this option
  • If the material is going to the university Bookstore for sale, this work must go to the Copyright Office before printing and the fair dealing usage must be identified to the copyright officers.

  • If you need anything more than the requirements will allow, contact the Copyright Office to obtain permission or consider other options.

  • Source should be clearly identified on the material.

3. The material is in the public domain, i.e. copyright term has expired;

  • In Canada, copyright generally expires 50 years after death of the author.
  • Copyright may subsist in a photograph of an artwork, even if the artwork itself is in the public domain.

  • Copyright may subsist in a modern edition of a work that is in the public domain, if the modern edition contains additional material.

  • Public availability is not the same thing as public domain – being on the internet doesn’t mean there is no copyright.

  • Check with the Copyright Office for assistance in determining whether a work is public domain.

  • Source should still be clearly identified on the material.

4. Copyright permissions are attached;

  • Attach a copy of the letter, email, or contract from the publisher/copyright owner.

  • If you are copying from any source which has a notice giving permission for your use, attach a copy of that notice if it isn’t already on the item you are copying.

  • Test banks which accompany the adopted course textbook are created for the use of instructors in tests. Make a note on the printing requisition indicating this type of source so we know the use is permissible.

  • Source should be clearly identified on the material.

5. Copyright clearances have been obtained through the Copyright Office.

  • Anything cleared by the Copyright Office should go there prior to printing.

  • A copyright officer will sign the printing requisition to confirm that permissions were obtained.

  • You should sign the requisition if you are including your own copyright material as well.

  • The Copyright Office will assist you in putting source information on any material cleared.

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