Register to attend

The deadline to register to attend the ceremony will be annouced soon. Graduates registering to attend convocation after the deadline are not guaranteed guest tickets and will only receive tickets if space is available in the theatre.

Memorial Self-Service will be open for graduates to register to attend starting in March, 2017 (Date TBA).

To register for convocation, please use the Memorial Self-Service website. Please register even if you do not plan to attend the ceremony.

Please indicate:

  • If you will or will not be attending Convocation and if so, which session(s);
  • The number of guest tickets you require (not including your own ticket). Guest seating is limited because of the size of the auditorium. Each graduate receives their own seating pass, and up to three guest tickets. Additional tickets may be allocated if space permits (please check on May 19th, 2017 for information on extra tickets).
  • Academic dress is ordered through a link on Memorial Self-Service to Gaspard Ltd. They will collect your information and have your academic dress pre-packaged and waiting for you at the Arts and Culture Centre 60 minutes before your ceremony. If you are deemed academically ineligible to graduate at this session of Convocation a refund can be arranged by contacting

You must register by the deadline, in order to receive your allotment of guest tickets, even if you have not yet been advised by the Office of the Registrar whether you are approved to graduate. If we do not receive your information by this date, no guest tickets will be issued to you.

Note: The deadline for booking academic dress and processing of information provided to Gaspard Ltd. will be the same as Memorial Self-Service. If after booking, you want to change information provided to Gaspard, you will have to confirm any previously-entered information that you do NOT want to change by entering it again as requested.

Please note that no tickets will be issued through Memorial Self-Service to students who have financial or academic restrictions.

  • If you have financial restrictions, please call (709) 864-8226.
  • For academic restrictions, please call (709) 864-8265.

To confirm you have received your guest ticket allocation, please visit Memorial Self-Service in May 2017 (date TBD).

Guest tickets, in addition to your own seating pass, will be available 60 minutes before your ceremony at the Arts and Culture Centre. 

Academic Dress for Convocation

Rental arrangements for academic dress can be booked being in March (date TBA) through Memorial Self-Service via the link to Gaspard Ltd. Gaspard will supply all your academic dress requirements. Your reservation will be processed by credit card at the time of ordering.

The cost of academic dress ordered before the registration deadline, is eligible for a discounted fee of $35. After the deadline academic dress is $60 cash; this will be paid when picking up your academic dress. If you are deemed academically ineligible to graduate at this session of Convocation a refund can be arranged by contacting

Gowns, hoods and hats will all be available at Irwin's Court at the Arts and Culture Centre 60 minutes prior to your session of convocation. Hats and gowns must be worn at convocation. The hood should be carried on stage by the graduand for the hooding ceremony.

If you already hold a degree, you DO NOT wear that hood at this convocation.

There will be attendants collecting hoods and gowns in the coat check area after your ceremony. These materials should be returned before you leave the Arts and Culture Centre. The cap is yours to keep.

Academic dress that is NOT RETURNED immeditely after the ceremony will be the responsibility of the graduate and must be returned to Gaspard's warehouse in Montreal.

Academic Dress for Photographs

The provision of Academic Dress, for Photography Service ONLY, is provided through the Bookstore. For details on that service, please contact the St. John's Campus Bookstore.


You can request up to three guest tickets when you register for Convocation via Memorial Self-Service. If space permits, additional guest tickets may be available (please check on May 19th, 2017 for information on extra tickets).

Tickets for convocation ceremonies will be available on site at the Arts and Culture Centre. You may pick them up on the day of your ceremony 60 minutes prior to your ceremony. Tickets will be distributed from the former “canteen” of the Arts and Culture Centre; ensure you know your Memorial student number.

Please follow the directional signage to collect tickets. (Tickets will NOT be at the Arts and Culture Centre Box Office.)

When you pick up your tickets please have one guest available that can take your additional tickets. They will then be required to depart the area designated for graduating students. You will then proceed with your own seating ticket to join the other graduating students picking up academic dress rentals and stage cards.

Guests will be permitted to enter the theatre one hour before the ceremony begins.