Terms and conditions

Check-In / Check-Out Policies

This property has the following check-in and check-out times and policies.

Check-In: 15:00
Check-Out: 11:00


Hotel and Cancellation Policies
Our cancellation policy reflects the cost of administering your refund, including bank charges. It also factors in the cost to us in terms of reduced probability of the room being filled and any room servicing costs incurred or food purchases in preparation for the your arrival. As such, we regret that the less warning you give, the higher the cancellation fee must be. However, because we understand that plans can change unavoidably, you can always amend the dates of your stay without penalty (as long as the value of the booking doesn't decrease, and only if availability exists).

All cancellations and amendments must be confirmed through our website and online booking engine.

We do not allow cancellations or amendments after noon one working day in advance, or 10:00 a.m. on Fridays for Saturday and Sunday nights. If in doubt, please make your amendment as early as possible to avoid the risk of having passed the cut-off time.

Cancellation terms: Where full payment has been made at the time of booking, fees are calculated on a night by night basis.
("Notice period" relates to the number of days before the night in question; the same terms apply to any extras booked with your accommodation):

 

Notice period:Your refund:
More than two weeks100% (minus $15 CAN administration charge)
Two weeks to one week75% (minus $15 CAN administration charge)
One week to one day50% (minus $15 CAN administration charge)
Day in question (onwards)No refund

 

Amendments involving no reduction in the total price of the booking will not incur a penalty, subject to availability. You may be able to make an amendment involving a reduction in the total price of the booking, in which case the above percentages apply to the difference between the original value and the amended value. However please note that the amendment can only be made at the same property as the original booking, and can only be made where future availability exists: otherwise a cancellation is required.

Visitor tickets and tours:
Cancellations and amendments to visitor ticket and tour bookings involving a reduction in the total price of the booking: a 100% refund will be made to the booker if the cancellation or amendment is made anytime up until the day of the visit or tour, minus a $5 CAN administration fee. From the day of the visit or tour onwards, no refund will be due.

If your payment or refund is not the same currency as your bank account, your bank may charge currency conversion fees. We will not be liable for these fees. Currency conversion rates on our websites are estimates only.

We reserve the right to cancel your booking: this may be because of insufficient availability, an error with our prices, or a decision that the nature of your group may not be in keeping with our requirements. In this case, you will receive a full refund for your booking. Any travel-related compensation will be at the university’s discretion.


Terms and Conditions

By making a reservation and staying with us, you are agreeing to the following terms and conditions of use.

1. Our Property
We are a university campus with a wide range of accommodation options and price points including traditional residences, suite style rooms, small apartments and hotel style living. We are centrally located in the city of St. John’s, close to local transportation, shopping, hiking and other activities.

During your stay please respect other guests and limit noise between 11 p.m. and 7 a.m. and refrain from consuming alcohol in public areas. Memorial University is also a smoke free property.

2. Prices and Taxes
Our prices as advertised are subject to 15% HST (Provincial and National taxes) and 4% TML (Tourism and Marketing Levy). Taxes are subject to change without notice.

3. Payment and Confirmation
Payment is due at time of booking, you should receive an immediate booking confirmation and receipt by email.

4. Arrival and Departure
Check in time is 3 pm and guests must vacate room by 11 a.m. on the day of departure.

Any requests for late departure must be addressed upon check in.

While we cannot guarantee all requests we will endeavor to address any requests. From May to August, we have a secure luggage area and can tag and store luggage for early arrivals and late departures. Due to limited space, we are unable to store luggage between September and April.

5. Parking
Parking is available at an additional cost and at own risk.

6. Minors
Children remain the responsibility of the parent or guardian at all times; guests under 18 must be accompanied by an adult.

7. Your Stay
We will endeavor to ensure that your stay is as comfortable as possible. For example every effort will be made to locate groups and travelling companions in adjacent rooms (although this may not always be possible).

If you have a query or complaint it should, be directed to stay@mun.ca.

8. Linens
All towels and bed linen are supplied. Daily housekeeping is not available within each guest room however linens may be exchanged at the front desk.

9. Breakfast
Continental breakfast is available only for those guests that have booked with this option; further details regarding time and location will be available on check-in. During the school year (September to April), guests may purchase meals from our dining hall. For more information including menus and pricing please visit http://mun.campusdish.com

10. Special Requirements
Limited accommodations are available for guests with special requirements. Please indicate your needs when booking. Every effort will be made to accommodate any requests.

11. Animals
No animals are allowed on premises with the exception of service animals.

12. Fire Regulations and Health and Safety
Guests are required to comply with, all fire regulations, evacuation procedures and health and safety requirements and other laws governing the use of the facilities. Evacuation procedures are posted on the back of each guest room door and at the end of each hallway. Please familiarize yourself with these
procedures. Any malicious activation of, or tampering with, fire alarms or safety systems will result in a penalty being incurred.

13. Missing Items
If you leave an item in your room or lose an item elsewhere on Memorial University campus please contact us at stay@mun.ca to try to locate it. Please note that, while we will do everything to help, we cannot be held responsible for lost items.

14. Damage or Theft
As the individual making the booking, you are responsible for every person whom you are booking on behalf of. If, at any time during your stay or visit, or subsequent to departure, there is discovered damage to or theft attributable to you, you will be liable for the costs of repair or replacement.

15. Security/Keys and Access Cards
Memorial University has its own Campus Enforcement staff who respond to emergencies on campus.

Our residences are locked 24/ 7 and access is gained through the use of both keys and access cards. Keys and access cards must be returned upon check-out. There is a $100.00 replacement charge for each lost key and $15.00 replacement charge for each lost access card.

16. Environmental Responsibility
We recognize that we have local as well as international environmental impact and we are committed to complying with all local, provincial and national environmental legislation, and our goal is to successfully implement environmental “best practices” in our conference venues, accommodations, operations and activities.

Some of our initiatives include:

  • Recycling program (paper, cardboard, batteries, refundable beverage containers)
  • Towel exchange program
  • Biodegradable amenities for guests
  • Biodegradable cleaning products
  • Water conservation (low flow plumbing fixtures)
  • Hazardous waste and appliance disposed at local agencies for safe disposal
  • Promotion of green transportation (indoor and outdoor bike storage, bike rentals)
  • Water efficient landscaping

Contact

Conferences and Guest Accommodations

230 Elizabeth Ave

St. John's, NL A1B 3X9 CANADA

Tel: (709) 864-2530

Fax: (709) 864-2552

becomestudent@mun.ca