Living Memorial Commemoration Fund

Preparing your Application
This guide contains the information you will need to prepare and submit an application for the Living Memorial Commemoration Fund. Please visit Memorial University’s commemorations website (www.mun.ca/WW100) for assistance with your application. On the website you will find an Ideas Bank with suggestions of commemoration projects, activities or enhancements. You can also search the Memorial University's Digital Archives Initiative for digitized photos, stories, poems, magazines and newspaper articles from the early 20th century that may assist you with your project design. If you have any questions or would like some assistance, please contact Douglas Ballam, WWI events coordinator, Marketing & Communications, at dballam@mun.ca.

About the Living Memorial Commemoration Fund
Memorial University has established the Living Memorial Commemoration Fund to provide assistance with the planning and delivery of First World War commemoration activities. The fund consists of three streams, two of which are solely for the university community, and a third for applications from proponents outside the university. (Note: Externally proposed projects must align with the university’s commemoration efforts and values to be considered by the commemoration steering committee.)

Eligibility:
• Faculty members and/or staff members and/or students (group or individual) may apply for funding in streams A and B.
• Alumni and/or others may apply for funding in stream C.
• Requests must be for a minimum of $250.
• Individuals or groups may apply only once for any stream per semester. For example, if the Department of History makes an application, individual professors within the department may still apply, although each professor may only apply once per semester.
• A project will only be funded through one stream.
• Funding is subject to availability of funds.
• Late applications may not be considered.
• Projects can be engaging and fun but must be respectful in keeping with the subject of the commemorations

Stream A: General Projects (small-scale)
Almost any activity can be organized or adjusted as a small-scale commemoration project. A student society event, for example, could be adjusted to be a commemoration project if, for example, a specific WWI anniversary was recognized. An athletic event, if it falls on a particularly important anniversary, could include a minute of silence or the distribution of commemorative items (e.g., pins, flags, etc.). A temporary or permanent construct, such as a sculpture or trench bridge, that is based on WWI could be an appropriate project. Student or faculty travel to WWI-related symposia or conferences can be submitted in this stream, as can travel proposals for visiting speakers. Basically, any small project that involves a dimension of commemoration may be considered a general project.
• Requests must be for a minimum of $250 and a maximum of $2,500.
• Matching funds are not required (100 per cent of project costs may be requested). However, matching funds will be considered positively in the committee’s consideration of an application.
• Applications will be entertained throughout the fiscal year. There is no submission deadline.
• 10 per cent of the project funding will be held back until a project final report is submitted and accepted.

Stream B: Flagship Projects (large-scale)
Flagship projects are those projects that require more than $2,500 from the Living Memorial Commemoration Fund. These projects are usually, but not always, specifically designed as commemoration projects. These may include but are not limited to symposia, workshops, memorial services, concerts, research projects, etc. The applications may be for a single project or a series of related projects (e.g., speaker series).
• Requests must be for a minimum contribution of $2,500.
• Amount requested from the fund cannot exceed 50 per cent of the total project costs.
• Applicants must provide a detailed project description and budget, including a list of other funding sources and partners.
• Applications must be submitted at least two months before the start of the project.
o Fall semester deadline – third Monday in September
o Winter semester deadline – third Monday in January
o Summer semester deadline – third Monday in May
• A minimum of 10 per cent of the funds will be withheld until the reporting requirements are fulfilled.

Stream C: External Projects
Although the primary goal of the Living Memorial Commemoration Fund is to empower the university community to commemorate WWI, funding applications from outside the university community may be considered if they align with Memorial’s commemoration goals or advance the university’s mission and frameworks in Teaching and Learning, Research and Public Engagement. Each application will be reviewed on a case by case basis, using the following guidelines:
• Grant amounts will not normally exceed $5,000, including in-kind contributions from Memorial University.
• Requested amount cannot exceed 50 per cent of the project costs.
• Requests must be submitted at least four months before the funds are required.
• Project requests are limited to one per semester per proponent.
• Applicants must provide a detailed project description and budget, including a list of other funding sources and partners.

Contact

WW100 Commemoration Program

230 Elizabeth Ave

St. John's, NL A1B 3X9 CANADA

Tel: (709) 864-2530

Fax: (709) 864-2552

becomestudent@mun.ca